BN - Review Life and AD/D Benefits Enrollments

This user procedure is how to review Life and AD/D enrollments for an employee.

Procedure At-A-Glance
Category: Review Employee Enrollments
Audience: Institution Benefit Administrators
Overarching Process: Benefits
Navigation: Benefits > Enroll in Benefits > Life and AD/D Benefits
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General Description

Administrators will need to review an employee's an employee's life and AD/D benefits elections and historical information, they can do so through the Life/ADD Elections page in HRS.  For each Plan Type, the Life/ADD Elections page allows you to determine whether an employee has Coverage elected, waived or terminated; Coverage Begin Date, Deduction Begin Date, and Election Date.  The BN Benefits View security role will provide access to view enrollments.

Process Inputs

  • Empl ID or
  • Employee First and Last Name (not the preferred method)

Process Considerations

  • Remember to Include History when reviewing enrollments
  • Understand the different Plan Types and Plans.  Refer to 48687.
  • Understand benefit eligibility

Procedure Steps

1.  Click Benefits

2.  Click Enroll in Benefits

3.  Click Life and AD/D Benefits

4.  In the Life and AD/D Benefits search screen:

a.  In the Empl ID field, enter the employee's unique 8-digit employee ID, if known. (e.g. 00367147)  This is the best practice since more than one employee may exist with similar names.

b.  In the Name field, enter all or part of the employee's first and last name, if known. (e.g. ABRAHAM LINCOLN)

c.  In the Last Name field, enter all or part of the employee's last name, if known. (e.g. LINCOLN)

d.  Select Include History so that a checkmark displays.  This allows you to view all future, current, and historical information for the employee.

e.  Click Search to display results for your search criteria.

Life and ADD Benefits Search

5.  If the search criteria you entered in Step 4 was too wide, and multiple records exist, you may see a Search Results area.  Otherwise the Life/ADD Elections page displays. (Skip to Step 6).

a.  In the Search Results area, you can click on any column heading (e.g. Last Name) to sort in ascending or descending order.

b.  Locate the desired Health Benefits record you wish to review, and click on it to select.

6.  The Life/ADD Elections page displays for the employee.  Note:  The Benefit Program displayed in the Health Benefit Elections page is the program as of the Deduction Begin Date.  Any subsequent changes to Benefit Program will not display unless enrollment changes occur.  Please use BN - Review Benefit Program Enrollments to view possible Benefit Program changes.

a.  A list of Plan Types are available in BN - Plan Type and Benefit Plan Code Job Aid.

b.  Coverage Begin Date = The first date of coverage change.

c.  Deduction Begin Date = The date when deductions should take from payroll.

d.  Coverage Election = Elect, Waive, or Terminate.

e.  Election Date = The date when the enrollment change was processed.

f.  A list of Enrollment Codes and Enrollment Reasons are available in BN - Enrollment Code and Enrollment Reason Job Aid.

g.  App Received = Paper or Electronic received date of application.

h.  A list of Benefit Plans are available in BN - Plan Type and Benefit Plan Code Job Aid.

i.  A list of Coverage Codes are available in BN - Benefits Coverage Code Job Aid.

j.  The Coverage Options section is only used if the employee has a premium waiver.

k.  The Dependent/Beneficiaries section is not used since each vendor is responsible for maintaining the information based on Beneficiary forms received.  For information on beneficiary please visit Beneficiary Designation website.

Life ADD Elections

Related Policies, Job Aids and Forms

Related Policies

Related Job Aids

Related Forms

Keywords:enrollment, election, coverage, deduction, benefit plan, benefit code, dependents, training   Doc ID:18184
Owner:Samantha Q.Group:Human Resource System (HRS)
Created:2011-04-18 19:00 CDTUpdated:2016-08-08 13:47 CDT
Sites:Human Resource System (HRS)
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