TL - Filtering Students and University Staff (Classified) into Individual Groupings for Approval
University Staff (Classified) and Student Help employees are rolled in together when you search for Employees using the GroupID functionality within Time and Labor's Approve Payable Time page. The Workgroup field can be used in combination with the GroupID to narrow the search and draw out just the University Staff (Classified) or Student employees for whose time you approve.
The Approve Payable Time page is where managers/supervisor or payroll coordinators will go to approve employee's submitted time. The GroupID field is the recommended way to find the employees assigned to you for time approvals.
The Approval Payable Time search options can be used to search for multiple criteria. You may identify your GroupID and also a Workgroup. See the screen capture below. The result(s) of the criteria in the screen capture below would be student help employees for the chosen GroupID.
- Note that you can search by the GroupID and/or filter for Students by using the prefix STH.
- Group ID is the method used by HRS to combine a manager/supervisor/payroll coordinator's employees into a group. The KnowledgeBase document, TL - Employee Search Options, has details behind the Group ID field.
- The Approve Payable Time area of PeopleSoft will be found by managers/supervisors using their campus portal. The KnowledgeBase document, TL - Getting Started with Time Approval through the Portal, provides directions on expectations for time approval through the portal.