TL - Verifying Employees You Are Authorized to Approve Time For

This document provides a best practice for verifying employees assigned to a Manager or Supervisor for time reporting and approval.

Procedure At-A-Glance
Category: Verifying Assigned Employees for Time & Labor
Audience: Managers, Supervisors
Overarching Process: Time and Labor
Navigation: Manager Self-Service > Time Management > Report Time > Timesheet
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General Description

When a manager/supervisor begins working in HRS it is helpful to verify that they see the correct time reporters/employees.  This document provides a best practice for the completion of this verification.  First time supervisors/managers should be sure that they read the HRS Knowledge Base document that presents directions and expectations for time approval through the MyUW Madison or MyUW Systems portal for more detailed information.

Before using this guide, an employee should know the following:

There are two MyUW portals, MyUW Madison and MyUW System, which provide all UW employees access to their Personal, Time and Labor, Absence, Payroll, and Benefit information applications (app).  Each app displays personalized employee information stored in the Human Resources System (HRS), as well as links to HRS-Self Service modules and Help information. 

UW-Madison: Supervisors can access the MyUW Madison portal at using their UW-Madison NETID username and password.  On the MyUW Madison portal, the Timesheet can be accessed through the Manager Time and Approval app.

All UW: Supervisors can access the MyUW System portal at using their UW Institutional ID username and password.  On the MyUW System portal, the Timesheet can be accessed through the Timesheet link located at the top of the Manager Time and Approval app.

Procedure Steps

Navigate to Manager Self-Service > Time Management > Report Time > Timesheet.    

Verify that you have the correct time reporters by completing the following steps:

  1. Select the magnifying glass next to the GroupID field. Search for the proper GroupID (see TL - Employee Search Options ).

  2. Inspect the Date fields near the bottom of the Approve Payable Time page. Set the Date field so that you are searching within the current week.

  3. Select Get Employees.

    • The result of these steps is that the area labeled as Employees for "your name" below the search box will display all time reporters to whom you are assigned as the Time Approver.

    Verification of Time Reporters

  4. If you don't see the correct employees using this method of verification, please contact the UW Service Center using one of the communication methods listed on the Support home page

Keywords:portal, time approval, approval, time, supervisor, manager, reported time, student, classified, security, verification, training   Doc ID:18196
Owner:Aaron P.Group:Human Resource System (HRS)
Created:2011-04-18 19:00 CDTUpdated:2016-06-24 09:39 CDT
Sites:Human Resource System (HRS)
Feedback:  10   7