AM - View Employee Absence Balances (Manager)

This document will instruct on how to view an employee's absence balances.

Procedure At-A-Glance
Category: Absence Balances
Audience: UW Absence Approvers; UW Service Center
Overarching Process: Absence Management
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General Description

Add a general description of what this procedure will cover.  Leave details to following sections.

Process Inputs

  • Employee ID Number

Process Outputs

  • Employee Absence Balance Records

Process Considerations

  • The balances are only accurate as of the last confirmed payroll.


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    Procedure Steps

    1.  Employees at all campuses except Madison will log in to the My UW System portal at

    2.  UW-Madison employees will log in to the My UW Madison Portal instead at 

    •  For employees at UW-Madison, the My UW-Madison home page opens. Click on the Work Record tab.

    my uw

    3.  For non UW-Madison employees, the Work Record tab can be found on the far right hand side of the page.

    my uw

    4.  On the Manager Time and Approval portlet, click on the Approve Absence link. You will arrive at the Absence Requests screen.

     mang time and approval

    5.  Click on the View Absence Balances link.

    absence request

    6.  You will see the list of Entitlements (or Absence Types) and the balances for your selected employee.

    NOTE: The balances are only accurate as of the last confirmed payroll.

    view absence balances

    7.  Another way to check an employee's absence balances is directly from the employee's timesheet.  There is a link below the timesheet called: Balances - click to view.

    8.  Click on this link.


    9.  After clicking on the link, the absence balances for the employee will appear.

    absence balance timesheet

    Related Policies, Job Aids and Forms:

    Related Policies Related Job Aids
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    Related Forms
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    Keywords:absence balance hours view take absence request, training   Doc ID:18200
    Owner:Sandy R.Group:Human Resource System (HRS)
    Created:2011-04-19 19:00 CDTUpdated:2016-08-03 09:39 CDT
    Sites:Human Resource System (HRS)
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