TL - Negative Hours when Viewing Payable Time

GENERAL DESCRIPTION:

If an employee's time has been approved and then changes are made to that time, the changed (adjusted) time will create adjustments in Payable Time which are displayed as negative numbers.

PROCESS CONSIDERATIONS:
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PROCEDURE STEPS:

1.  Access the Approve Payable Time page by clicking Manager Self Service > Time Management > Approve Time and Exceptions > Payable Time.


2.  After time has been entered on the timesheet, it may be necessary to make changes or corrections to the submitted time. This procedure provides information when viewing negative hours on the Approve Payable Time page. Please refer to user procedure Payable Time Detail for further instructions.

  • In the example below, two hours of time per day are approved for this employee.

    Approve Payable Time Page


  • After the supervisor or payroll coordinator approved the time, the employee updated their time to reflect the actual hours worked on 02/06/2017 from 2.0 hours to 4.0 hours and on 02/08/2017 from 2.0 hours to 1.0 hour worked.

    Punch Timesheet Updated Reported Time

  • After the Time Admin job has run, the supervisor or payroll coordinator looks at the employee's hours in Approve Payable Time, the changed time appears as negative hours. This is to indicate hours have been adjusted after they have been approved.

    Approve Payable Time Page Negative Offsets


  • In the example shown above, by approving the negative hours, you are approving the taking away of the 2 hour time entry (thus the minus sign) and approving the new changed time entry.
  • The supervisor and/or payroll coordinator should approve the negative hours and the time will correctly be processed via the next running of Time Admin.

ADDITIONAL RESOURCES:


Related KBs:
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Related Links:

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Keywords:negative hours payable time detail training   Doc ID:18319
Owner:Wendy G.Group:Human Resource System (HRS)
Created:2011-04-26 18:00 CSTUpdated:2017-02-22 14:40 CST
Sites:Human Resource System (HRS)
Feedback:  3   0