AM - Results by Calendar

This document provides an explanation of the Results by Calendar pages.

Procedure At-A-Glance
Category: Reviewing Employee Absence Balances
Audience: Payroll Manager, Payroll Administrator
Overarching Process: How HRS calculates absence results
Navigation: Global Payroll & Absence Mgmt > Absence and Payroll Processing > Review Absence/Payroll Info > Results by Calendar
Jump To:

General Description

The Results by Calendar page displays only the absence data for the calendar you selected. What happened to the pay period – either in the period or after as a Retro.

Process Inputs

  • N/A

Process Outputs

  • N/A

Process Considerations

  • N/A

Procedure Steps

Type of Absence Information Needed:
Corresponding Calendar Pages, Tabs, & Links:
Segmentation Information Calendar Group Results tab
Entitlement Balances Accumulators Tab
Supporting absence elements, including entitlement units Supporting Elements Tab
Daily absence data generated by the Take process Absence Data Hyperlink
Absence balance adjustments to frequency-based entitlements Positive Input - Absence Hyperlink
Units generated for earnings and deductions Generated Positive Input Link


NOTE: To select the hyperlinks and tabs on the Results by Calendar page, click the Calendar Results tab to bring you back to the main page.

Accessing the Results by Calendar Page

NAVIGATION: Global Payroll & Absence Mgmt > Absence and Payroll Processing > Review Absence/Payroll Info > Results by Calendar

  • You can search by Empl ID and/or the Employee's Name.

RBC Home PAge

  • Select the Calendar Group ID hyperlink to view the absence results for that pay period. For example, if an employee has a question related to the 5A pay period processing, select the HPR 201605A Calendar Group ID.

Search Results

Calendar Results

  • Calendar Results will display absence data related to the pay period you selected.
    • In the example below, transactions occurred impacting 5A during the 5B payroll processing
Calendar Results


The Accumulators tab can be used to view employee:

  • Absence accumulator / entitlement balances.
  • Fiscal year or calendar year view of balances.
  • Year-to-date absence data.

For example, in the screen shot above, the accumulators will display a page for each period processed for the selected Calendar Group ID.

  • Click the View All hyperlink to view all accumulators.
    • There are many accumulators that you can ignore. Look for the elements you are familiar with or find common on Review Absence page.
  • In the example above, the employee was allocated 38 Vacation hours.
    • The employee had 2 hours of Vacation used and has 36 hours available for future Vacations.


Supporting Elements

Displays results for each Supporting Element that was used to calculate Entitlement and Takes for the one month/pay period.

  • When you see the Element Type - Auto Assigned Components is generally the Takes that occurred. It could be system assigned, such as Legal Holiday.
  • When you see the Element Type - Absence Entitlement is what was earned.
    • In the example below, the employee earned 5.0 hours of Sick Leave and 3.98 hours of Vacation.

Supporting Elements

Absence Data

View absence takes processed for that pay period.

  • The Absence data will display both the paid and unpaid absences.
    • For example, if an employee took Personal Holiday but there was not enough hours available, it would be displayed on the Absence Data page.
Absence Data

  • In the example below, displays the employee took 2.5 hours of vacation has 99.75 vacation hours left to use.

Absence Data

Positive Input

The Positive Input tab displays balance adjustments.

  • It displays balance adjustments made by the Service Center for this calendar period.

Positive Input Button

  • In the example below, a manual balance adjustment occurred to the vacation balance.

Positive Input

Generated Positive Input

The Generated Positive Input tab is useful when you have an employee who will be terminating and wants to assist the employee by computing their last Pay Out amounts.

Input Botton

Other Data

  • Click the Other Data hyperlink to view payouts.
  • This is where you can go to view an employee's hours/amounts for payouts when they are terminating the UW.
    • In the example below, the employee's Vacation payout was for 1.135384 hours with a total of $25.84. 


Related Policies, Job Aids and Forms

Related Policies

  • Include links to the UWSA website here if applicable for related policies

Related Job Aids

  • Document 18103 is unavailable at this time.

Related Forms

  • Include links to UWSA website for any related forms here.

Keywords:Pay Period earnings, Earnings per Year, ALRA Counter, IE end date, Paid hours for period   Doc ID:19169
Owner:Sandy R.Group:Human Resource System (HRS)
Created:2011-07-18 19:00 CDTUpdated:2016-06-24 09:39 CDT
Sites:Human Resource System (HRS)
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