WiscList - Adding Many Members - Import/Export Tools

WiscList provides simple methods to add many members at once to a list. This document outlines the options for importing and exporting members within WiscList, as well as several export how-to links to documentation for common list-serve software.

Importing Members

Method 1 - WiscList Admin Interface

  1. Log into WiscList and navigate to My Lists.
  2. Click on the desired list you want to work with.
  3. Click on the Manage List Members link to work with the list's members.
  4. Click on the Create Many New Members link directly below the search box.
  5. The list you were working on is automatically selected. If you want to change the list you are currently working on then you may change your list in the List subsection.
  6. Enter the email addresses you wish to add in the Email Addresses text box. Each address should be on its own line with no other data.
  7. Click Continue to validate the addresses. Please note this may take a few moments, depending on how many addresses you provided.
    • A summary of the addresses you entered will be displayed, along with any problems with the addresses. You can click Edit Email Addresses to fix any problems, or click Continue to add the addresses that passed validation.

Method 2 - List Manager Interface

  1. Log into WiscList - Advanced List Management (List Manager).
  2. Once in the List Manager interface, click Members on the left panel.
  3. Click the Add Members link to view the import options.
  4. Import from Text File Import from CSV File
    1. Click Import Members From Text File.
    2. You must format your text file with a single email address per line with no other data. The text file must have an extension of .txt or .rtf. Other extensions may not work.
    3. Choose your file from the Select File subsection.
    4. Click Import to begin the process. Do not navigate away from or refresh the page.
    5. Click OK once the import summary has been displayed.
    1. Click Import Members from CSV File.
    2. You must format the file as a comma-separated values (CSV) file. Only a file with the .csv extension will work.
    3. The CSV file must have one column with email addresses, and the first row must have the value, "EMAILADDR_". If you wish to add names to the list, you may include another column with the first row value of "FULLNAME_". If the file is not formatted according to these instructions, it will not work.
    4. Choose your file from the Select File subsection.
    5. Click Import to begin the process. Do not navigate away from or refresh the page.
    6. Click OK once the import summary has been displayed.

Exporting Members

Exporting from WiscList

  1. Log into WiscList and navigate to My Lists.
  2. Click on the list you want to work with.
  3. Click on the Manage List Members.
  4. Click on the Create Many New Members link directly below the search box.
  5. The list you were working on is automatically selected. If you want to change the list you are currently working on then you may change your list in the List subsection.
  6. Under Add Many Members, navigate to the Member Export subsection and then click on the Export button.

    Note: When exporting members, the members will be placed in a CSV file in the order in which they appear on the list with the following additional information:

    Full Name, Email, Domain, Admin Status, Member ID, Date Joined, Subscription, Type, User Name

Exporting from Other Products

With the campus move to Office 365, many departments will need to export their existing list memberships in order to import them into WiscList. While WiscList does not support these other products, we will provide support during the migration process.

Below you will find links to instructions for exporting list membership for common list serve products. If you do not see the product you use in this list, please contact the DoIT Help Desk or wisclist@doit.wisc.edu for assistance.

Instructions by Service




Keywords:wisclist wisclists list lists distribution group beta admin member members user users subscriber subscribers add adding insert inserting several many bulk group export import upload download import export constant contact mailchimp mailman outlook   Doc ID:19182
Owner:Josh O.Group:WiscList
Created:2011-07-19 19:00 CDTUpdated:2016-06-27 11:14 CDT
Sites:DoIT Help Desk, WiscList
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