TAM - Approve Job Opening(s)

GENERAL DESCRIPTION:

Automated workflows are generated during the Job Opening stages, once they have been saved and submitted. Approvers can approve, deny or pushback the Job Opening during the approval process. Additionally, approvers will be able to provide comments and TAM will record a time stamp (date/time) of the approvers activity.

PROCESS CONSIDERATIONS:
  • Approval process is initiated when a user completes the job opening and clicks the "Save & Submit" button. TAM sets the job opening status to "Pending Approval".



PROCEDURE STEPS:

Accessing and Updating Jobs

  1. Navigate to the Job Opening, either through Pending Approvals, Search Job Opening or Search Applications. See KB TAM - Search for Job Opening or By Application or TAM - Recruiting Home Page , for additional information.

  2. Review information in the newly created job opening using the tabs within the job opening pages. For more information see KB TAM - Create Job Opening(s).

  3.  If changes are required, make the changes and click the Save button.

Approving the Job Opening

  1. After reviewing the job opening, click on the Approvals link.

    https://kb.wisc.edu/images/group61/19714/9.2approveopeningapprovals.jpg

  2. Enter comments into the Comments Text field, if needed.

  3. Add additional approvers, if somebody was forgotten in the approval chain by clicking on the green (+) sign. Refer to TAM - Add Approvers and Reviewers to Job Openings and Job Offers for additional information.

  4. Select the button to Approve, Deny or Push Back the job opening.  If you are the first approver, you will not have a push back option.
    • Approve - Click this button to approve the job opening. Approval routes it to the next approver or, if all approvals are complete, sets the job opening status to Open.
    • Deny - Click this button to deny the job opening. This will create an email notice indicating that the Job Opening has been denied. This email will be sent directly to the Primary Hiring Manager listed on the Job Opening.
    • Push Back - Click this button to notify (via email) the previous approver that the job opening has been pushed back and needs attention. The first approver will not see this option.


      https://kb.wisc.edu/images/group61/19714/9.2approveopeningwithpushback.jpg

  5. Once Approve has been selected, a green check mark will appear under that individual's name, the next approver box changes from "Not Routed" to "Pending" and an email will be sent to them.
    Note
    :
    All approvers must complete the same process before the job opening will be completely approved.

    https://kb.wisc.edu/images/group61/19714/9.2approveopeningfinal.jpg



  6. When the final approval is reached, the system changes the job opening status from "Pending Approval" to '"Open, and a confirmation email will be sent out to all approvers.  The job will also be posted to the appropriate sites based on the criteria set up in the Job Postings section and the hourly batch job runs to send the postings to the destinations.

Job Opening Approved


ADDITIONAL RESOURCES:

Related KBs

Related Links:
  • N/A

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Keywords:approve job opening position recruit recruitment approval email deny TAM training hire rehire   Doc ID:19714
Owner:Sheila W.Group:Human Resource System (HRS)
Created:2011-08-11 18:00 CSTUpdated:2017-02-22 14:19 CST
Sites:Human Resource System (HRS)
Feedback:  2   1