How to transfer funds from UW Foundation to 233- Projects, College of Letters and Science Document

Overview of transferring funds from UW Foundation Accounts to 233- projects using the UW Foundation Check Request form and the Gift Check Routing form. Includes detailed instructions for completing the check request form.

This document contains instructions on how to move funds from a UW Foundation account to a 233- project in the UW Madison Accounting system.  Also included is general information on using and replenishing 233 accounts.   

Campus is encouraging departments to discontinue the practice of overdrawing 233 accounts and replenishing after the expense occursThe best practice is to transfer funds prior to incurring the expense as to ovoid overdrawing the 233 account.  

The chancellor has asked that we clear overdrafts on 233- projects quarterly, this is an update from the former practice of clearing overdrafts annually.

Submitting a check request: 

To accommodate working remotely, we are accepting electronic signature and/or email confirmation in lieu of ink signatures. The same documentation is still needed, however.

Forms and Instructions:

If there is more than one department involved in the transfer:
If L&S Admin UW Foundation funds are the funding source:

Tips for filling out the UW Foundation Check Request for transfer to 233-

Tips for filling out the Gift Check Routing Form to accept a transfer of UWF money:



UW FOUNDATION CHECK REQUEST (login, click on Fund Management in red navigation bar, select "Check/ACH Request" from the pull down menu)


UW FOUNDATION GIFT DEPOSIT FORM (login, click on Fund Management in red navigation bar, select "Gifts and Special Deposits" from the pull down menu)
Knowledge base document on Gift Deposits

UW FOUNDATION: 1848 University Avenue, 263-4545
UW Foundation Management System
ACCOUNTING SERVICES: 21 N. Park St. Suite 6101, 262-1214  Gifts:
RSP: 21 N. Park St. Suite 6401, 262-3822   Gifts:

L&S: Mary Machaj, or Jana Valeo 201D South Hall, or 

Please email forms to Mary Machaj, 

See Also: