TAM - Applicant Screenings

GENERAL DESCRIPTION:

Screening applicants involves running a process that evaluates all of the applicants for a job opening against the criteria created for the Minimum and/or Preferred Qualifications.
After the process is run, you can review the screening results for all of the applicants. The results include a pass/fail indicator and a score. You can also see the recommended disposition for each applicant. By applying the results, you can update the applicants' dispositions according to those recommendations.

PROCESS CONSIDERATIONS:
  • All Screening Levels can be reviewed at any point in the process.
  • Once the screening process is completed and an applicant who did not meet the screening requirements is reviewed again, other applicants should be reconsidered again as well to ensure equitable treatment of all applicants.



PROCEDURE STEPS:

Review and Edit Screening

  1. Navigate to Recruiting > Search Job Openings.  Alternate:  Recruiters can also Search Job Openings from the Recruiting Home page through Quick Links or by clicking on the job opening if listed in the My Job Openings pagelet.

  2. Use the Search Job Openings page to locate a specific job opening. After entering your search criteria, click the Search button.

  3. Select the Job Opening on the Search Results page.

  4. On the Manage Job Opening page, click the Details tab.

  5. Click the Screening hyperlink.

  6. In the Applicant Screening section, click on the Screening level to review/edit.
    • Minimum and Preferred Qualifications can be edited as long as the Run & Apply Screening process has not been run
      NOTE: If continuous recruitment is being used and Run & Apply is being run more than once, if changes to the qualifications are made it will only apply the new qualifications to applicants that applied since the last Run & Apply process was completed.
https://kb.wisc.edu/images/group61/20460/9.2screeningagain.jpg

Apply Screening

  1. Navigate to Recruiting > Search Job Openings.  Alternate:  Recruiters can also Search Job Openings from the Recruiting Home page through Quick Links or by clicking on the job opening if listed in the My Job Openings pagelet.

  2. Use the Search Job Openings page to locate a specific job opening. After entering your search criteria, click the Search button.

  3. Select the Job Opening you'd like to screen applicants for on the Search Results page.

    https://kb.wisc.edu/images/group61/20460/9.2applicantscreeningtab.jpg

  4. On the Manage job Opening page, click on the Applicant Screening tab.

  5. Click the Run drop down menu to select the qualifications (Minimum and/or Preferred Qualifications) that you want to run.

  6. Clicking the Go button runs the process immediately. There is no run control page for choosing run options.

  7. Click the Process Monitor link that appears on the page. This opens a new browser window where you can check the status of the screening process.
    • You need to refresh the page to see the results of the completed process. Click the Refresh button on the Process Monitor page until you see a Run Status of Success and Distribution Status of Posted listed. 
    • Close the new browser window.

  8. Back on the Manage Job Opening page, click the Refresh Page button to view the results.

    https://kb.wisc.edu/images/group61/20460/9.2screeningrunprocess1.jpg

  9. After the screening level has been run at least once for the job opening, the Screening Results link is available. Note that running the screening results does not update the applicant's dispositions. Click the Screening Results link.

    https://kb.wisc.edu/images/group61/20460/9.2screeningresultslink.jpg

  10. The Screening Results page displays a list of the applicants that were processed in that screening level.
    NOTE: It also displays:
    • The amount of points that the applicant accumulated for that screening level (determined by the points assigned to the screening criteria identified for that screening level).
    • A percent score, based on the above points (a percent-to-total possible points for the level).
    • A Status of Pass/Fail (determined by the Percent Needed to Pass value, found on the screening level definition).
  11. You can run additional screening levels (i.e. Preferred Qualifications) from this page, by clicking on the Run list and selecting the screening level, while following steps 5-10 from above.

  12. The Screening Levels area will display all screening levels that were run.

  13. To see the results for each Screening Level, click the radio button next to the Level you would like to view.

  14. Review results in the Applicant Results section, you will see which applicants passed or failed.

    https://kb.wisc.edu/images/group61/20460/9.2screeninglevelscores.jpg

  15. Click on the applicant's score to review detailed screening results.

  16. The Screening Details page displays screening results for the applicant.
    NOTE: If the Job Opening had multiple Job Codes, each job code will have a row of results.

  17. If multiple Screenings have been run, you can view Screening Level Summaries for each qualifications by viewing all rows.

  18. Click the Return to Previous Page at the bottom, once your review is complete.

    https://kb.wisc.edu/images/group61/20460/9.2screeningdetailspage.jpg


  19. Applicants are assigned a screening disposition of Screen or Unqualifd, based on the score they receive for the screening level. This screening disposition is not automatically assigned to the applicants actual disposition until the Apply Results button is applied.
    • Applicants' dispositions:
      • Screen = Meets minimum qualifications
      • Under Review = Met some of the qualifications

  20. Click the Apply Results button to update the applicants' dispositions based on the results of the screening process.
    Warning sign  The Apply Results process should be run after ALL applicants have applied. - If the process is run in two different times, one will not be able to see the disposition status of the applicants run in the first group.
    NOTE: Applying results finalizes the screening process and excludes the affected applicants from any subsequent screening processes.

    https://kb.wisc.edu/images/group61/20460/9.2screeningapplyresults.jpg

  21. A soft warning message will appear, confirming that you want to apply the screen results and update the applicant's dispositions. Click the OK button to proceed.
    NOTE: For a Continuous Recruitment, run the screening when needed and then use the Applicant Screening Report to determine which applicants should be selected for consideration based on the answers provided. To run the Applicant Screening Report, see KB TAM - Report List .

  22. Click the Applicants link. Note that all the applicant dispositions have been updated based on the screening results.



ADDITIONAL RESOURCES:

Related KBs:

Related Links:
  • N/A



Keywords:candidates applicant search process job opening TAM training hire rehire   Doc ID:20460
Owner:Sheila W.Group:Human Resource System (HRS)
Created:2011-09-28 09:03 CSTUpdated:2017-02-22 14:19 CST
Sites:Human Resource System (HRS)
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