TAM - Apply an Existing Applicant to a Job Opening

GENERAL DESCRIPTION:

If you find an applicant who is qualified for a specific job opening and should be considered, you can apply the applicant to that job opening.
Recruiter security roles have access to linking an applicant to a job opening.

PROCESS CONSIDERATIONS:
  • Using an existing Job Opening application to link the applicant to a new opening will result in duplicate attachments in TAM.  Thus, if changes are made to the applicant's application attachments, the changes are applied to both job openings.
  • 9.2 warning sign Use Linking with caution. When a user links an applicant to a job opening that includes a questionnaire the system will:
    • Sends an email with a link inviting the applicant to use Candidate Gateway to submit a new application for the job opening.
    • Because submitted applications are never editable in Candidate Gateway, an applicant who has been linked to a job with a questionnaire cannot edit the existing application to answer the questions. Instead, the applicant is invited to create a new application, effectively reapplying for the job opening that is already linked to the applicant's record resulting in two applications for the same job opening.



PROCEDURE STEPS:

  1. Navigate to the Applicants, either through Search Job Opening or Search Applications. See KB TAM - Search for Job Opening or By Application or TAM - Recruiting Home Page, for additional information.

  2. Use search criteria to narrow your search. Then click the Search button.

  3. Click on the applicant's name to open the Manage Applicant page for that applicant.

  4. Click the Add Application link in the page header to add a new application (resume, cover letter, etc). Skip to step 9.

  5. To reuse an existing application (resume, cover letter, etc), click the Application link on the row with the application to reuse. Use Add Application with caution.  It will link the applicant to a new opening and will result in duplicate attachments in TAM.  Thus, if changes are made to the applicant's application attachments, the changes are applied to both job openings.

  6. From the Process Application section of the Manage Application page, click Other Actions > Applicant Actions > Link Applicant to Job.

  7. On the Link Applicant to Job Opening, enter or search for the new Job Opening(s).
    Use Linking with caution. It will link the applicant to a new opening and will result in duplicate attachments in TAM.  Thus, if changes are made to the applicant's application attachments, the changes are applied to both job openings. 
  8. Change Disposition Information if needed.
    • This disposition indicates that the application does not include the job opening’s questionnaire, which can only be completed when the applicant applies using Candidate Gateway.
    • If the applicant reapplies based on the invitation that the system sends, the new application remains separate from the original linked application, and both the applicant and the recruiter see two separate applications for the job opening.

  9. Click the Link button. Use Linking with caution. It will link the applicant to a new opening and will result in duplicate attachments in TAM.  Thus, if changes are made to the applicant's application attachments, the changes are applied to both job openings.

  10. The Job Opening will now appear on the Applicant Activity.


ADDITIONAL RESOURCES:

Related KBs:

Related Links:
  • N/A



Keywords:recruitment, recruit, candidate, add, screen, apply, TAM, training   Doc ID:20468
Owner:Sheila W.Group:Human Resource System (HRS)
Created:2011-09-28 13:10 CSTUpdated:2017-02-22 14:19 CST
Sites:Human Resource System (HRS)
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