Learn@UW - Creating and Managing Web Conference Archives

Archives are recordings of web conferences which can be accessed from Learn@UW. Archives are available to moderators of the web conference, as well as attendees.

Creating Web Conference Archives

Moderators of a Learn@UW Web Conference can create archives, or recordings, of the conference. These archives are available from the Learn@UW course. Please be aware that after a web conference is recorded, there is a moderate time delay before the archive is visible in Learn@UW (to transcode and publish the archive). This time delay in publishing will vary based on the size of the archive. 
  1. At the Web Conferences screen, click the Join link to access the web conference.
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  3. Click Allow to allow the Blackboard Collaborate web conference software to be downloaded to your device. The web conference opens.
  4. If the Learn@UW settings for this web conference have been set to record automatically, the recording will begin on its own. If manual recording was selected, a Recording Reminder window opens, in which you should click Start to begin recording. If recording was disabled in Learn@UW for this web conference, or if you are not a Moderator in this web conference, you will not be able to record.
    • For more information about configuring the archive mode for a web conference, see Setting up Web Conferences in Learn@UW.
    • For more details about how recording works in Blackboard Collaborate, please refer to the software's user documentation.
    • Note: Blackboard will not create the archive until everyone has logged out of the session.  Please make sure everyone else has left the session before exited to insure the creation of the archive.
If you have successfully recorded some or all of the web conference, you will be able to access any of its archives when you return to Learn@UW by clicking the down arrow next to the conference title, then selecting View Archives
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Managing Archives

Instructors and TAs can manage web conferencing archives. This includes setting visibility of an archive or deleting it.

To set visibility for an archive:
  1. Within the Learn@UW course, click the Web Conferencing navigation bar link (in most courses you can find this under Communication > Web Conferencing).
  2. Hover your cursor over the box that contains the web conference name. A down arrow appears; click the down arrow. You will see a drop-down menu of options, including a View Archives option.
  3. Click View Archives. A list of archives appears. You will notice that each archive has a Visibility setting. 
  4. Click pencil.png in the Visibility column for the archive.
  5. Select either Public (everyone in the course can see it) or Restricted (visible only to people in the Classlist who were invited to the original web conference), then click the Apply button.
To delete an archive:
  1. Within the Learn@UW course, click the Web Conferencing navigation bar link (in most courses you can find this under Communication > Web Conferencing).
  2. Hover your cursor over the box that contains the web conference name. A down arrow appears; click the down arrow. You will see a drop-down menu of options, including a View Archives option.
  3. Click View Archives. A list of archives appears. 
  4. Click trash.png in the Action column for the archive.
  5. In the confirmation window that appears, click the Delete button to delete the archive.

Accessing Archives

After a web conference has been recorded, an archive is created in Learn@UW. Please be aware that after a web conference is recorded, there is a moderate time delay to transcode and publish an archive. To access web conference archives:
  1. Within the Learn@UW course, click the Web Conferencing navigation bar link (in most courses you can find this under Communication > Web Conferencing).
  2. Hover your cursor over the box that contains the web conference name. A down arrow appears; click the down arrow. You will see a drop-down menu of options, including a View Archives option.
  3. Click View Archives.
  4. archives_listing.jpg

  5. In the listing of archives, click the name of an archive to launch it.
  6. Click Allow to allow the Collaborate web conferencing software to be downloaded to your device. The web conference archive opens.
  7. NOTE: If you see an application error "Unable to launch the application," it is recommended that you clear your Java cache. This is likely to solve the problem.

See Also:




Keywords:learn@uw learnuw d2l desire2learn web conference web conferences web conferencing Elluminate Collaborate internal external attendees moderator participant moderators participants archive archives recordings recording Blackboard Collaborate   Doc ID:21068
Owner:Kristy B.Group:Learn@UW Madison
Created:2011-10-31 15:36 CDTUpdated:2015-04-10 10:10 CDT
Sites:Blackboard Collaborate, DoIT Help Desk, DoIT Tech Store, Learn@UW Madison
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