PY - Non-ACH Employee Report

This procedure describes the process of identifying employees who do not have direct deposit.

Procedure At-a-Glance

Category: PY
Audience: PY Professionals
Overarching Process: N/A
Navigation: UW Payroll Reports > Non ACH Employees Report
Jump to Procedure Steps (below)
Jump to Related Policies/Job Aids (below)

Report Description

This report identifies employees who do not have an active direct deposit.

Business Need

The University of Wisconsin tries to enroll all employees into direct deposit, and those who are receiving a physical check need to be followed up to try to enroll the employee into Direct Deposit.

To Run the Report

  • Log into HRS
  • UW Payroll Reports > Non ACH Employees Report
  • Enter Pay Run ID (e.g. 2011BW04A)
  • OR
  • Enter Company (e.g. UWF or UWS)
  • Enter Pay Group (e.g. ARG)
  • Enter Pay End Date (e.g. 05/31/2011)
  • Enter Page #
  • Enter Thru


UW Payroll Reports > Non ACH Employees Report

Roles that can access report

PY Direct Deposit Update
PY Direct Deposit View Only

Procedure Steps:

  1. Navigate to UW Payroll Reports > Non ACH Employees Report.

  2. Navigate to Non-ACH Employees

  3. Enter a value for the Run Control ID on the Find an Existing Value tab and click the Search button. Select the Run Control ID that you wish to use to run this report.

    • A Run Control ID is the name assigned to parameters for a report. The Run Control ID saves report parameter settings used for running the report and can be re-used the next time the report is run.
    • DO NOT use spaces in run control names.

    Enter Run Control ID

  4. If you do not have a Run Control ID, you can create a new one. Click on the Add a New Value tab. Enter a new Run Control ID and click the Add button.

  5. Create new Run Control ID

  6. Once the Run Control ID is selected or created, enter the Report Request Parameters. If you don't specify, the Payroll Cycle is set to “Both”, meaning whichever cycle you are looking to pull data from (On-Cycle or Off-Cycle) if there is any On-Cycles that match the Off-Cycle parameters they will be pulled in and vice versa unless you click the respective radial buttons.

    1. If On-Cycle
      • Pay Run ID field: Enter Pay Run ID or click search.png icon. This field is required.

    2. If Off-Cycle
      • Company field: Enter Business Unit or click on the search.png icon. This field is required.
      • Pay Group field: Enter Pay Group or click search.png icon. This field is required.
      • Pay End Date field: Enter the end date.
      • Page # field: Enter what page you wish to start on.
      • Thru field: Enter the page you wish to end on.

      • Enter Report Request Parameters

  7. Once the parameters are entered, click the Run button.

  8. Click on Run

  9. On the Process Scheduler Request screen, select PSUNX as the server name. Leave Type and Format as “Web” and “PDF” respectively. Click the OK button to run the report.

  10. Process Scheduler Request screen

  11. Click on the Process Monitor hyperlink to view the status of the report.
  12. Monitor the Run Status and Distribution Status fields. Once the Distribution Status field changes to Posted, click on the Details hyperlink.

  13. Monitor Run and Distribution Status

  14. To view the report output, click on the View Log/Trace hyperlink on the Process Detail screen.

  15. Click View Log/Trace

  16. Click on the PDF file under the File List header to view the report output.

  17. Click on PDF File

  18. The report output will display like the image below.

    • In this case, 2011UNC05 (monthly unclassified May pay period in 2011) was the parameter. Since we didn't have to enter the Company or Pay Group the data, which is for an off-cycle payout. Due to the fact that we had the “Both” Payroll Cycle was selected if any off-cycle payouts matched the run “Pay Run ID” they would also have shown up.

    • Non-ACH Employees Report

Related Policies

  • N/A

Related Jobaids:

  • N/A

Related Forms:

  • N/A

Keywords:Direct Deposit, Physical check, report   Doc ID:21218
Owner:Kate I.Group:Human Resource System (HRS)
Created:2011-11-09 16:41 CDTUpdated:2016-06-24 09:40 CDT
Sites:Human Resource System (HRS)
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