Running the Non-ACH Employee Report in HRS

Overview

The University of Wisconsin tries to enroll all employees into direct deposit or a pay card, and those who are receiving a paper check need to be followed up with to try to enroll the employee into Direct Deposit. This procedure describes running the report to identify employees who do not have an active direct deposit or pay card account set up for a specified pay run ID. This report is also delivered via Cypress after each payroll confirm.

Process Considerations:

Roles that can access report:

You may click on the links below to navigate directly to a section:


Instructions 

  1. Navigate to UW Payroll Reports > Non ACH Employees Report.
  2. Enter a value for the Run Control ID on the Find an Existing Value tab and click the Search button. Select the Run Control IDthat you wish to use to run this report.
  3. Enter the Report Request Parameters.
    • The Payroll Cycle default value is set to Both, meaning the report will return results for employees who did not have direct deposit on the on-cycle Pay Run ID you specify on the run control as well as any non-ACH off-cycle payments attached to that Pay Run ID.  If you want to run the report only for on-cycle payments, click the On-Cycle radio button.  If you want to run the report for only off-cycle payments, click the Off-Cycle radio button.
    • Note: This report only returns employees who did not have direct deposit/pay card set up on the confirmed pay run ID specified. This report does not display employees who were not paid on the specified run ID, so is not a good resource for finding brand new/unpaid employees who do not have direct deposit/pay card set up yet.

      9.2unon_ACHruncontrol.jpg
    1. If On-Cycle:
      • Pay Run ID field: Enter Pay Run ID or click search.png icon. This field is required.
    2. If Off-Cycle (not commonly used):
      • Company field: Enter Business Unit or click on the search.png icon. This field is required.
      • Pay Group field: Enter Pay Group or click search.png icon. This field is required.
      • Pay End Date field: Enter the end date.
      • Page # field: Enter what page you wish to start on.
      • Thru field: Enter the page you wish to end on.
    3. If Both:
      • Pay Run ID field: Enter Pay Run ID or click search.png icon. This field is required.
  4. Click Run.
  5. Leave Type and Format as “Web” and “PDF” respectively. Click the OK button to run the report.

    9.2non_ACHprocessscheduler1.jpg
  6. Click on the Process Monitor hyperlink to view the status of the report. See Viewing the Process Monitor in HRS  for additional information if needed.
  7. When the process has run to success, click on the PDF file under the View Log/Trace link to open the report.

    9.2non_ACHview_trace.jpg
  8. If prompted, click OK to open with Adobe Acrobat
  9. The report output will display like the image below, broken down by department.

    9.2non_ACHreport.jpg

Get Help

  • Click HERE to contact UW Shared Services - Service Operations Department or HERE for the UWSS IT HelpDesk if you have any issues with these instructions.

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