PY - Review Payroll Error Messages Report
This report provides a list of the system error messages generated each night during the payroll processing week. The messages describe the condition causing the error, and the system stores the message for viewing as a report in Cypress. As delivered, the report includes all messages for all UW institutions for all pay groups in a pay period. However, nearly all error messages are calculation errors that are fixed by UW Service Center staff.
The UW Service Center (UWSC) and campuses need to verify that the information going into the payroll calculation and confirm will not cause the processes to fail. The UWSC also needs to verify the integrity of the payroll and benefits set-up and employee data. Authorized users will be able to view this report in Cypress or run this report ad hoc through HRS for their respective campus, division or department.
This document describes the Payroll Error Messages Report that is delivered to Cypress or can be run ad hoc in HRS. This report is most useful to PY Coordinators if they do not see a calculated paycheck for their employee(s) in Review Paycheck or on the Payroll Edit Report. If there is a calculation error during the nightly payroll processing for that week (biweekly or monthly), then there will not be a paycheck for viewing until the error is cleared. By checking this report, the coordinator can see the error that was encountered. Service Center staff also receive an error listing, and nearly all types of calculation errors are cleaned up by the Service Center.
Note for PY Coordinators: If you see your employee with a negative gross error, you may want to check if all the employee's time has been entered/approved (for biweekly) or if there is an Absence Management issue such as Leave Without Pay (LWOP) on the employee's record (absence issues will also be on the Absence Underpaid audit sent every morning of the payroll processing week).
Viewing the Cypress Report:
The following are some sample pages from the Payroll Error Messages Report in Cypress - there is one page per department ID/pay group combination:
Pay Period End - The end date of the current pay period being calculated
Pay Group - Signifies the pay group of the empl record on which the error is occurring
Dept ID - The DeptID of the job on which the error is occurring.
Employee Name, Employee ID, Empl Rcd# - Identifies the employee and empl record on which the error is occurring
Message - Tells the error type/what is causing the issue with the calculation of the employee's paycheck
2. Enter the Pay Run ID you want to run the error messages for. You can further narrow your search by also entering a DeptID. Leaving the DeptID field blank will return errors for all departments. After entering your criteria, click the Run button in top right corner.
Related Job Aids:
- PY - Payroll Calculation and Confirmation Processes - On-Cycle
- PY - Review an Employee's Paycheck
- PY - Review Edit Report Delivered via Cypress
- PD - Setting Up Run Control IDs