PY - Earnings Code Descriptions
This user procedure lists the available earnings codes within HRS, along with a brief description.
This document lists the Earnings Codes for University Staff (Classified) employees, Faculty/Academic Staff/Limited (FA/AS/LI) employees, and Student Hourly employees. Earnings Codes are three-character codes that specify various types of earnings. This document provides a brief description of each code as well as whether the code is used through Time & Labor/Absence Management, entered into Additional Pay, or used by the UW Service Center only. If you require further explanation, please contact the UW Service Center.
Frequently Asked Questions About Additional Pay Earnings Code Usage:
- How are overload payments handled?
- Earnings code UOL is used for overload payments for Faculty/Academic Staff/Limited employees who have an overall FTE greater than 1.
- Earnings code LWR is used for honorarium/lump sum payments for Faculty/Academic Staff/Limited employees who have an overall FTE less than 1.
- This earnings code would be applied to an employee like a guest speaker on campus or an ad-hoc program specialist.
Why are there some earnings codes that end in 5, 8, and 9?
- These earnings codes are used for international employees with income codes of 15 (Fellow/Scholar), 18 (Teacher/Researcher), and 19 (Study/Training), respectively.
What does the No IC earnings codes description mean?
- The No IC means No Income Code, which applies to the majority of employees.
Most employees fall under the No Income Code (No IC) category, unless they are international fellow/scholar (IC 15), teaching assistant (IC 18), or study/training (IC 19).
Earnings Code Listings by Employee Type:
University Staff (Classified) Employee Earnings Codes:University Staff Earnings Codes
Faculty/Academic Staff/Limited (FA/AS/LI) Employee Earnings Codes:FA/AS/LI Earnings Codes
Student Hourly Earnings Codes: