PY - Earnings Code Descriptions

This user procedure lists the available earnings codes within HRS, along with a brief description.

Procedure At-a-Glance

Category: Payroll - Earnings Codes
Audience: Service Center Staff and Payroll Coordinators
Overarching Process: Payroll
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General Description:

This document lists the Earnings Codes for University Staff (Classified) employees, Faculty/Academic Staff/Limited (FA/AS/LI) employees, and Student Hourly employees. Earnings Codes are three-character codes that specify various types of earnings. This document provides a brief description of each code as well as whether the code is used through Time & Labor/Absence Management, entered into Additional Pay, or used by the UW Service Center only.  If you require further explanation, please contact the UW Service Center.

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Frequently Asked Questions About Additional Pay Earnings Code Usage:

  1. How are overload payments handled?
    • Earnings code UOL is used for overload payments for Faculty/Academic Staff/Limited employees who have an overall FTE greater than 1.

  2. How are honorarium payments handled with respect to earnings codes?
    • Earnings code LWR is used for honorarium/lump sum payments for Faculty/Academic Staff/Limited employees who have an overall FTE less than 1.
    • This earnings code would be applied to an employee like a guest speaker on campus or an ad-hoc program specialist.

  3. Why are there some earnings codes that end in 5, 8, and 9?

    • These earnings codes are used for international employees with income codes of 15 (Fellow/Scholar), 18 (Teacher/Researcher), and 19 (Study/Training), respectively.
  4. What does the No IC earnings codes description mean?

    • The No IC means No Income Code, which applies to the majority of employees.
    • Most employees fall under the No Income Code (No IC) category, unless they are international fellow/scholar (IC 15), teaching assistant (IC 18), or study/training (IC 19).

Earnings Code Listings by Employee Type:

University Staff (Classified) Employee Earnings Codes:

University Staff Earnings Codes

Faculty/Academic Staff/Limited (FA/AS/LI) Employee Earnings Codes:

FA/AS/LI Earnings Codes

Student Hourly Earnings Codes:

Student Earnings Codes

Related Policies

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Keywords:earnings code, additional pay, payments, earn code, description of earnings codes, No IC, lump sum payments, overloads, add ons, add-on   Doc ID:21524
Owner:Kate I.Group:Human Resource System (HRS)
Created:2011-11-30 12:50 CDTUpdated:2016-07-06 15:49 CDT
Sites:Human Resource System (HRS)
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