TAM - Posting the Intent to File a Labor Certification


This document will review the process to post the intent to file a labor certification in TAM when a foreign national has been hired and an institution is now working through the green card process (permanent residency).

  • An individual will have to monitor this process closely in the event applicants apply to this posting. If applicants apply, then a representative from the Business Unit will have to follow up and notify them that it was not an actual vacancy.
  • The configured reject reasons will NOT satisfy the US Department of Labor list of why other candidates were not selected for the job.  Please continue to recreate an acceptable list during the permanent residency process.


  1. Clone the original Job Opening, follow the process, TAM - Clone a Job Opening.
    NOTE: On the Job Details tab, be sure to add the Funding information, as this is required to save the Job Opening.

  2. Click on the Job Postings tab.

  3. Change the posting title to "Notice to File Labor Certification - Title of Position (i.e. Assistant Professor)".

  4. Click Add Posting Description to add a new posting description section.


  5. Enter the following information to the new posting description:
    • Description Type: ATTENTION
    • Visible field: Internal and External
    • Description ID: PERM NOTICE. The Description will pull in to display the required language at the top of the original posting.

  6. https://kb.wisc.edu/images/group61/21580/9.2newpostinginfo.jpg

  7. Remove all Job Posting Destinations except for External - All Jobs (External Posting Type), UW Self Service Careers (Internal Posting Type) and  the Business Unit’s Website (External Posting Type).

  8. In the Relative Open Date, choose Approve Dt.

  9. Post for the required time frame.

  10. Click OK.

  11. Click Save and Submit.


  12. The Job Opening will need to go through the normal Job Opening Approval process to get posted to Candidate Gateway (External - All Jobs) and Self Service Careers (UW Self Service Careers). 

Close the Job Opening after posting the notice for a minimum 10 business days.

  1. Navigate to  Recruiting > Search Job Openings.

  2. Use the search criteria to narrow your search for this job opening. And click Search.

  3. Check the box next to the job opening.

  4. From the Group Actions list at the bottom of the page, choose Close.


  5. Click the OK button.
    warning signOnly the Primary Recruiter for the Job Opening being closed is able to change the status from the Search Results page.  If a message is received stating you are not authorized to change the Job Opening Status without being the Primary Recruiter, then the change must be made from within the Job Opening Details page.

Change Job Status from the Job Opening Details page

  1. Navigate to  Recruiting > Search Job Openings.

  2. Use the search criteria to narrow your search for this job opening. And click Search.

  3. Select the job opening.

  4. Go to the Details tab.

  5. In the Status Code field, select the 110 Filled/Closed status.

  6. Click the Save icon.


Related KBs:

Related Links:
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Keywords:green card, foreign national, permanent residency, recruiting, recruitment, candidates, approvals, hire, TAM, training   Doc ID:21580
Owner:Tami E.Group:Human Resource System (HRS)
Created:2011-12-03 21:45 CDTUpdated:2018-05-07 08:07 CDT
Sites:Human Resource System (HRS)
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