This document contains links to policies and procedures & templates which will help you prepare a promotion request for academic staff employees.
A promotion is a natural career progression through which academic staff might be expected to progress in the area of specialty with successively greater experience, expertise, and responsibility in the particular position. The specific criteria for the prefix vary depending upon the function chosen. Promotional Criteria will help you determine when it's appropriate to promote.
When promoting, supervisors must submit 3 supporting documents to their department administrator:
1. Current duties worksheet This template can be used to help you collect current duties from the employee or supervisor. Prior to giving this template to supervisors, Administrators should complete the former duties section or provide a copy of the most recent job duties on file (typically PVL or last rate/title change). Duties are not required to change when promoting, however this is an opportunity to update if needed.
3. Justification for how employee has met criteria for promotion. L&S has templates available below which help supervisors prepare letters of justification for promotion:
Category A Professional - No Prefix: Cat.A.Professional.noprefix-template.criteria.promotion.doc
Category A Professional - Senior Prefix: Cat.A.Professional.seniorprefix-template.criteria.promotion.doc
Associate Researcher: Assoc.Researcher.template.criteria.promotion.doc
Senior Scientist: Sr.Scientist.template.criteria.promotion.doc
Associate Scientist: Assoc.Scientist.template.criteria.promotion.doc
Senior Lecturer: Sr.Lecturer.template.criteria.promotion-.doc
Associate Faculty Associate: AssociateFacultyAssociate.template.criteria.promotion.doc
Faculty Associate: FacultyAssociate.template.criteria.promotion.doc
Upon completion, supervisors should send CV, justification and updated duties to their department administrator for review and submission via the rate and title change system. Promotion requests will be reviewed by L&S HR after they've been entered in the system.
UTG--Title Definitions within Functional Areas
UTG--Salary Ranges and Minima
L&S Instructional Rates--the college minimum rates for most instructional staff are higher than the campus minimums.
UPPP, Chapter 10 for additional information regarding promotions or other rate changes.
Questions related to promotion of academic staff should be directed to your HR Manager.