HS-IRBs News January 2012

2011 Year in Review

With the start of a new year, we wanted to share with you a snapshot of the HS and MR IRBs in 2011 by the numbers:

New applications reviewed by the full IRB: 421
Emails sent to asktheirb: 841
Exemptions granted: 380
Calls to the ARROW helpline: 1182
Personnel changes approved: 1177
Full and expedited changes submitted to the HS and MR IRBs: 738
Completed deferral and IRB of record requests: 98
Total number of submissions of all types reviewed by the HS and MR IRBs: 4334

We thank the research community for their assistance in 2011 and look forward to another busy year!

Important Reminders about the ARROW Helpline

Please keep in mind that all calls to the ARROW helpline are now directed to voicemail. IRB staff monitor voicemails from 9AM to 3PM Monday through Friday and return all calls received before 3PM on that same day. Calls received after 3PM are returned the next business day. When leaving a message, please include the following information in your message:

• Name
• IRB study number
• A description of the issue or question about which you are calling

Having this information helps us provide better service by allowing us to investigate issues before returning calls. Please also remember that a large number of resources are available on the Health Sciences IRBs ARROW Help page.

HS-IRBs Staff News

We wish a fond farewell to Catherine Rogers, who will be leaving the office soon. Catherine has been an integral part of the HS-IRBs review staff for several years and has lead office educational initiatives, such as IRB member training. We wish Catherine all the best and she will be very missed.

New and Improved Multisite Research Web Page

The multisite research has been substantially revised, including changes to the format, new reference documents, and revisions to existing FAQs. We hope these changes will make  information about multisite and collaborative research more accessible and easier to use. New documents include:

• Frequently Asked Questions about Collaborative Research Requirements
• [Link for document 21805 is unavailable at this time]
• Checklist for Investigator-Initiated Multisite Studies
  

Revised documents include updated guidelines on when the HS-IRBs will agree to serve as IRB of record as well as when the HS-IRBs will consider deferring IRB oversight to another institution. Instructions for submitting IRB of record, deferral requests, and WIC requests also have been updated. Please also see these revised documents:

• Overview of IRB Requirements for Multisite and Collaborative Research
  
• How to Add a New External Site or Individual to an Approved Study

We hope you take a moment to check out the new page and let us know what you think.

New: HS-IRBs Presentation/Training Online Request Form 

The HS-IRBs Office is available to provide presentations and training on a variety of topics to groups or departments. To assist people with requesting presentations, a  [Link for document 18204 is unavailable at this time] is now available on the HS-IRBs website. To request a presentation on topics like introduction to the IRB review process or any ARROW training (group or individual), please complete the online form. Requests should be submitted at least 4 weeks in advance of the preferred date for the presentation. After the request has been reviewed by the HS-IRBs office, you will be contacted by email. Please keep in mind that the availability of IRB staff to provide presentations depends on staffing needs and other office commitments.

Please note that the presentation request form should NOT be used by individual researchers seeking assistance with an application or specific issue. To request a one-on-one consultation, please complete the [Link for document 20861 is unavailable at this time] request form. 

HS-IRBs Community-Based Research Working Group to Conduct Focus Groups

The Health Sciences IRBs Office continues to see an increase in community-based and type 2 translational research requiring IRB review and oversight.  This type of research can pose unique regulatory challenges.  As a result, the HS IRBs Office previously formed a working group with the goal of improving the HS IRBs review processes for community-based research.  In February, the working group, with support from the UW Collaborative Center for Health Equity (CCHE), will be conducting focus groups to begin soliciting feedback from researchers who conduct community-based research through UW-Madison.  Updates on the outcomes of the focus group sessions and additional opportunities for providing feedback will be included in future newsletters. 

Reminder: New and Revised Guidance Issued in 2011

For those who may have missed previous announcements, here is a brief recap of important new or revised guidance issued in 2011:

• Guidance on the Five Year Renewal Policy and Replacement Studies in ARROW
  
• [Link for document 18644 is unavailable at this time]
  
• Communicable Disease Guidance
• Guidance on Presenting Changes of Protocol to IRB
• Health Sciences IRBs Protocol Exceptions and Deviations Guidance
• Principal Investigator Changes and Personnel Updates Guidance
• [Link for document 19060 is unavailable at this time]
  

Information previously provided on this page has been relocated to our new IRB website.

Please visit this page for information about connecting with the IRBs.