College Moving Expense Support for New Faculty and Staff
Policy on moving expense support to departments for new faculty and Staff.
New Classified and Unclassified permanent staff are eligible for reimbursement of moving expenses, provided approval is obtained before the move is completed.
College policy is to provide funding up to $5,500 to assist with moving and computer expenses for new tenure-track faculty members.
Higher amounts may be authorized if the balance over the stated level is covered by departmental funds; departments and similar units may use their own funds to cover the moving expenses of other permanent staff. In the event of spousal hiring, only one block of funds will be provided; this will be at the highest appropriate rate. Initial questions should be directed to the appropriate academic Associate Dean.
All moving expenses, regardless of the source
of funds, must be approved by the Dean's Office in advance of
the move. See paragraph below for more information
A change in UW System policy, effective July 2001, delegates the approving
authority for faculty and staff moving requests to the Dean's office.
- Faculty moves: approval is obtained with the Dean's office
approval of the offer letter. The offer letter constitutes written approval. If reimbursement will exceed the amount approved in the offer letter or includes Temporary Lodging a Relocation/Temporary Lodging Pre-Approval
form must be sent to the L&S Business office. Approval must be obtained
before the move is complete. When reimbursement or payment is made a copy of the approval should be included with the documentation accompanying the payment or reimbursement. .
- Other permanent staff: an e-mail request or Relocation/Temporary Lodging Pre-Approval form must be sent to the L&S Business office. Approval must be obtained before the move is completed.
All amendments to change the dollar amount requested or add temporary
lodging must be done in writing to Mehdi Rezai in the L&S Business Office. Include a copy of the original approval whether that be the faculty
offer letter, e-mail or "Relocation/Temporary Lodging Pre-Approval" form. Amendments
can be done anytime before payment and/or reimbursement of moving expenses.
The rules pertaining to the move itself must be provided in advance
to the new faculty member so that he or she will be able to follow mandated
procedures and obtain required receipts and other documentation. Please see the UW-Madison relocation expense policy for more information on payment and reimbursement of moving expenses.