HR - Department Chair Jobs


Employees can be appointed to many different types of jobs throughout a career. This document will detail the steps how a person is entered in HRS with a Department Chair job (Z97NN).

warning  NOTE: This document applies to all campuses EXCEPT UW-MADISON. UW Madison should refer to documentation intended for their campus.

  • It is only appropriate to create this zero dollar job for an employee with an existing faculty job.


  1. Identify/Create the Position.

    1. Organizational Development> Position Management> Maintain Positions/Budgets> Add/Update Position Info
    2. Position should use job code: Z97NN

    3. Pay Basis = No Pay Basis
    4. Continuity will vary based on your campus' rules for Department Chairs.


  2. Using the UW Multiple Jobs Summary page (see HR - View UW Multiple Jobs Summary for an Employee), determine if a terminated record can be reused. If so, Process Rehire.
  3. HR - Rehiring an Employee

  4. If you cannot process a rehire from an inactive / terminated Empl Record, you will need to use Add New Employment Instance.
  5. HR - Add Employment Instance (Non-Madison)

  6. This secondary job hired is a concurrent job.
  7. Compensation for faculty serving as a Department Chair must be added to the Employee's regular base on the 'Primary Job' for the duration of the job. Action = Pay Rate Change; Reason = Temporary Change in Duties, or paid during the summer on a Summer Service position. Department Chair positions are ALWAYS set up as zero dollar, and cannot be used to pay a faculty member.

  8. At the conclusion of the Department Chair job, remember to remove the pay rate change on the 'Primary Job': Action = Pay Rate Change; Reason = Temporary Adjustment End.


Related KBs:

Related Links:
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    Keywords:Interim / Acting Limited job Recruited Limited job Faculty Back up Academic Staff Back up Classified Back up Department Chair Back-up Appointment Back up Appointment Back Up Job Other Work Leave of Absence   Doc ID:22283
    Owner:Tami E.Group:Human Resource System (HRS)
    Created:2012-01-17 16:44 CDTUpdated:2018-11-05 09:39 CDT
    Sites:Human Resource System (HRS)
    Feedback:  1   0