Letter Templates for Academic and University Staff Appointments

This document contains links to appointment letter templates for academic, university staff and lilmited appointments.


Please see the following Gateway page for short-term staff letter templates: L&S Letter Templates for Short-Term Staff


For non-instructional or renewable instructional academic staff appointments, please submit your appointment letter data through the Qualtrics Survey by clicking on the name of your HR Rep. below.   A letter will be prepared and sent to you as a pdf to be signed by the Department.   For hourly academic staff and limited appointments, please send a draft appointment letter to be reviewed.  Letter attachments are available at:  http://hrdesign.wisc.edu/ras/.   You will also need to send a CV referencing the pvl number to your HR Rep. at this time.

Example of Academic Staff Appointment Letter--Please use Qualtrics Survey below to submit appointment letter data.  Also, please note that due to upcoming FLSA changes, the following statements may need to be included in your letter.   

Statement for Position Recruited as Academic Staff Exempt--Hired as Academic Staff Non-Exempt based on new FLSA (filled before 12/1/16 below $47,476).

The position you have been hired into is an academic staff non-exempt position.   This position, which was recruited as academic staff salaried (exempt from overtime), has changed to academic staff non-exempt (paid hourly; overtime eligible) as a result of the changes made by the U.S. Department of Labor to the Fair Labor Standards Act (FLSA) (FLSA Threshold Rules).   The changes include a provision which requires positions exempt from overtime to be paid $47,476 annually.

Your new position is not included in a certified bargaining unit and it is non-exempt under the Fair Labor Standards Act provision for overtime.   Should your supervisor assign overtime hours, you will be paid at a premium rate or shall be credited with compensatory time off at a rate of 1.5 hours per hour worked, for all hours worked in excess of 40 hours in a work week.  At the discretion of the employer, compensatory time credits may be provided as payment for overtime.   Such compensatory time credits received may be preserved, used or cashed out at the discretion of the employer.

Statement for Exempt Position that may become non-exempt in December, but the final decision has not been made.

Effective December 1, 2016, the Fair Labor Standards Act (FLSA) will be updated to require that some positions earning less than $47,476 annually be considered non-exempt under FLSA provisions for overtime (FLSA Threshold Rules).  After this date, employees in these affected positions will become academic staff non-exempt (paid hourly; overtime eligible) and will either be paid at a premium rate or will receive overtime compensation, for any hours worked over 40 in a work week.

Academic Staff Hourly Appointment Letter

Academic Staff Non-Instructional Extension Letter

Academic Staff Increasing Appointment Percentage Letter

Academic Staff Zero Dollar Appointment Letter

Academic Staff Zero Dollar Extension Letter

Academic Staff C-A Basis Change or Vice Versa Letter

Academic Staff Changing Operational Area Letter

Academic Staff Terminal to Renewable Letter

Limited--Current Exempt University Staff Employee Letter

Limited--Current Academic Staff Employee Letter

Limited--Current Non-Exempt University Staff Employee Letter

Limited--New to UW.Employee Letter


Once you have identified a finalist and worked with your HR Director to determine a rate, please submit appointment letter data by clicking on the name of your HR Rep. below.   A letter will be prepared and sent to you as a pdf

Example of University Staff Appointment Letters--Please use the Qualtrics Survey above to submit appointment letter data.

University Staff Ongoing.Appointment Letter (example, please submit appointment letter data via the survey referenced above.)

University Staff Fixed-Term Finite Appointment Letter (example, please submit appointment letter data via the survey referenced above.)


Caitlin Bradish (UDDS 0800, 0900, 1400, 1900, 2600, 3100, 3400, 7000, 7800, 8100, 8200, 8300, 8500)

Joseph Farrenkopf (U
DDS 0400, 1100/1200, 1500, 9700)

Lynn Malone (UDDS 0600, 1700, 2400, 2900, 3800, 3900, 4000, 4260, 5600, 5800, 6100, 6200, 6400, 7400, 7450, 8800)

Michelle McCrumb (UDDS 0700, 1000, 1600, 2100, 2200, 3300, 3600, 4400, 4800, 4900, 5100, 5200, 6000, 6500, 7200, 9400, 9600)

Annie Powers (UDDS 2300, 3000, 4120, 4700, 5400, 5700, 6300, 6700/6764, 9000)

Mindi Wilkinson (UDDS 0200, 0300, 0500, 1300, 1800, 2000, 3200, 5000)

Keywords:letters, templates, letter format, letter templates, appointment letter format, rehired annuitant, new appointment, increase percentage, hourly appointment, zero dollar appointment, limited appointment, terminal appointment, renewable appointment, pvl, pvl waiver, recruiting, C-Basis,A-Basis,extension,academic staff, operational area, offer letter, Lecturer, Faculty Assistant, Faculty Associate,   Doc ID:23210
Owner:Cheryl A.Group:College of Letters & Science
Created:2012-03-15 14:18 CDTUpdated:2016-10-11 15:44 CDT
Sites:College of Letters & Science
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