L&S Policy on Review of Certificate Programs
Overview: About Certificate Programs in L&S
In the College of Letters and Science, certificate programs play various roles in our students’ academic experiences. For example, certificate programs allow our faculty to organize coherent programs of study around topics to complement students' primary program of study (the major), as when students pursuing the International Studies major earn any of several certificates focusing on regions around the world. Certificates provide recognition that students have pursued interdisciplinary studies spanning several departments (as with several ethnic studies programs, Folklore, Medieval Studies, and Archaeology). Certificates can organize undergraduate breadth requirements into a meaningful and useful program (Integrated Liberal Studies). In many cases, certificate programs provide access to areas where scholarship and resources at UW-Madison have coalesced or are still emerging, but where there is not yet enough curriculum and program stability to offer a major. In some cases, an approved certificate program can serve as a pathway into a related undergraduate major, or as a credential that can be awarded if a student leaves a major but has completed the right combination of courses to justify earning the credential. At the graduate level, certificates provide additional certification of expertise in a discipline to complement advanced study in a field. Per Graduate School Policy, graduate certificates satisfy the "breadth" requirement for doctoral study.
- Required and optional courses are offered frequently enough that students can complete the program without delaying time to degree.
- Advising is available.
- Program (DARS) exceptions are rare.
- Assessment reports reflect student learning as defined by approved learning outcomes.
- The program is available to, and is completed by, a diverse array of students.
- Students seek out and complete the awards at levels above "low award" thresholds.
- Faculty governance, including leadership and committee succession, is stable and consistent.
- Administrative responsibilities are clearly defined and functioning well.
- In general, certificates are reviewed five years after first enrollment, and then regularly after that.
- Certificate programs managed by academic departments and programs subject to the regular review of degree programs will be included with the review of other programs administered by those departments, according to the schedule established by the Provost and Dean.
- Certificates are required to submit annual reports on Assessment of Student Learning, per the annual call for reports. These reports contribute to (but do not substitute for) periodic program review.
In light of the limited level of resources usually dedicated to certificate program administration, the information required by the APC is also more limited than what is required for review of a major or degree program. Reports on certificate programs generally include the following information:
- Recommendation regarding program continuation
- Program description and context, including mission, requirements, learning goals, relationship to other units
- Demonstrated need for the program, recruitment/outreach to populations served by the program
- Program administration and resources, including administrative and advising processes. Where appropriate, this also includes evaluation of fiscal models that support the program.
- List of participating faculty and staff, with department affiliation noted
- Total number of students enrolled/declared in the program, average time for program completion
- Courses actually offered or for which students received program credit, by semester, including enrollment data for “core” (introductory) and/or “capstone” courses
- Program completion - number of certificates awarded annually. "Professionally oriented" programs should include placement data.
- Assessment of student learning - assessment plan and summary of annual assessment activities (especially those leading to requests for curricular changes)
- An overall assessment of the quality and future of the program
- The Self-Study and any additional supporting materials should be submitted to the Dean, who will bring them forward for review and consultation by the L&S Academic Planning Council (APC). Additional information will be gathered as needed.
- Because the review may lead to program revisions, the L&S Curriculum Committee may be invited to participate in the review process.
- Certificates offered in collaboration with other units (e.g., the Institute for Regional and International Studies, the Division of Continuing Studies) will be convened by L&S in consultation with those units.
- The Dean may elect to convene a review committee that will also submit a report to the APC.
- The Self-Study and any additional supporting materials should be submitted to the Dean.
- Certificates offered in collaboration with other units will be convened in consultation with those units.
- L&S will convene a review committee in consultation with the Graduate School.
- Review committees reports are discussed by the Graduate Faculty Executive Committee (GFEC) and by the L&S Academic Planning Council.
Review Related to Low-Award Producing Certificate Programs
In Spring 2020, the University Academic Planning Council approved an update to campus-level policy concerning low-award producing programs. The revised policy includes undergraduate, graduate/professional, and capstone certificates. In short, all low-award producing programs are subject to review, and all programs that do not meet certain thresholds must submit annual reports to the Provost (facilitated by the College), regardless of the timing of their most recent regular review.
- What is the demonstrated student need, even at a low level, for graduates with this credential?
- Does the program fill a specific academic niche unique to UW‐Madison or in some way necessary for the University’s identity, or for the fulfillment of the mission of the program, school/college, or university?
- What is the cost of the program? No program is without cost, so a clear recognition of all costs is important. All programs incur costs in terms of record keeping and a range of monitoring activities for the school/college, the Registrar's Office, the Graduate School, the Office of the Provost, and others.
- Is faculty time and effort best invested in such a program? Time must be devoted to learning outcomes assessment, review of the program, recruitment of students, curriculum development, advising, catalog and website maintenance, course scheduling, and similar activities. Programs with few or no students that are formally offered still need to have a full curriculum available to a student who seeks to enroll in the program.
- What are the compelling reasons why none of the options outlined above (discontinuing the program or merging this major into a larger major) are viable alternatives?
- Does the program have a stable academic home (usually in a department)? Is that academic home actively engaged in supporting and managing the program?
- Discontinue the program.
- Merge smaller programs into an appropriate larger program with a more inclusive scope.
- Merge several low-producing programs into one more inclusive title.
- Rejuvenate the program through substantial curricular revision, renewed recruiting, or other approaches.
Finally, per UAPC policy that has been endorsed by the L&S APC, certificate programs that have zero (0) awards in a five year period will be automatically discontinued without review.
- L&S Academic Program Review - An Overview
- L&S Academic Program Review - Frequently Asked Questions
- Official Certificate List (maintained by the UW-Madison Registrar)
- Trends in Degree and Certificate Awards (prepared by the Office of Academic Planning and Institutional Research)
- University Academic Program Review Guidelines
- L&S Academic Program Review - Resources, Guidelines, Templates, and Advice