Learn@UW (UW-Madison Only) - Adding Non-Enrolled Users to a Course

This document provides an overview for Instructors and Affiliate Administrators on adding participants who may not officially be enrolled to their Learn@UW course.

UW-Madison Instructors and Affiliate Administrators may request to have users added to their Learn@UW course.

Please Note: If you have a Timetable course, enrollment will be automatic for the users with NetIDs and these options should not be necessary. If users are not NetID-eligible, then enrolling those users in a Timetable course will not affect official NetID enrollment. Non-Timetable courses can manually enroll NetID and non-NetID accounts.

  • If the users you wish to add have a NetID, then please refer to Learn@UW - Adding Participants to a Course.
  • If the users are outside UW-Madison and are not NetID-eligible, they can still be created in the system by the Learn@UW administrative team. Fill out the Non-NetID account Request and the Learn@UW Support team will create accounts for the users.
  • To add multiple non-NetID users at once, contact the Help Desk and let them know you have a bulk request to add non-enrolled users without NetIDs. You'll later be asked to provide more information directly to the administrative team in a list form. Affiliate Administrators, however, do have the right to create and enroll user accounts themselves. See Document 28112 is unavailable at this time. for further instructions on this process.
  • To bulk enroll NetID users, please refer to Option 3 in the following document: Learn@UW - Adding Participants to a Course

Please note that, in some cases, due to the limitations of our license with Desire2Learn, a small fee may be assessed for providing non-NetID-eligible users access to Learn@UW.

Important: To comply with federal student privacy law, students must be made aware of all guests who have access to a course. This is true regardless of whether the access is as an instructor or student.

See Also:

Keywords:learnuw learn@uw desire2learn d2l adding enrolled non courses instructor special access affiliate admin bulk enroll create timetable account user course netid administrator   Doc ID:2501
Owner:John T.Group:DoIT Help Desk
Created:2004-01-25 19:00 CDTUpdated:2018-06-28 16:13 CDT
Sites:DoIT Help Desk
Feedback:  6   5