HR - Student Help Payroll Inactivity Recap Report (UWHRR001)

GENERAL DESCRIPTION:

The Student Help Payroll Inactivity Process runs on a biweekly basis (Sunday night) prior to the first bi-weekly preliminary calc and absence load using the parameter of six months prior to the prior pay period begin date. The Payroll Inactivity Recap Report is automatically generated from this process and routed to the Cypress Inbox.

PROCESS CONSIDERATIONS:
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SH - Payroll Inactivity Process Background:

System-wide, in HRS, there are active Student Help Empl Records that have not been paid for many months. The Payroll Inactivity Process has automatically identified and terminated these job records.

The goal of this process is to decrease the number of active jobs in the HRS System.

Benefits of running this process are:

  • Keep Job Data clean and accurate
  • Prevent payment errors
  • Improve reporting
  • Reduce the addition of unnecessary Employee Records
  • Reduce the need for institutions to manually term inactive records
  • Reduce confusion for Student Help with multiple jobs entering time
  • Reduce run times for large batch processes
  • Improve Payroll / Time and Labor processing time

The Payroll Inactivity Process inserts a termination row one day following the last active row in the system. For most jobs, the last active job row is a recent FICA row which may be added each pay period. If the job had earnings during a period after the last active job row, then the Payroll Inactivity Process inserts the termination row effective one day after the pay end date of the last earnings period.


SH - Payroll Inactivity Recap Report:

The Payroll Inactivity Recap Report will be automatically generated as part of the Payroll Inactivity Process.  This report will be routed to UW Institutions via Cypress Distribution.


Review Output File

The report results will provide pertinent employee information:

Business Unit = UW institution

Division =

Name =

UWMSN division

Employee Name

Empl ID =

Employee ID

Empl Rcd# = Employee Job Record #

Dept ID =

Empl Class =

Organizational Department ID

Employee Class

Job Code = Job Code
Eff Date = Effective Date of Term Row
Action = Action on Term Row
Reason = Code 060 (description: SC Use Only-Payroll Inactivity)
Term Date = Last Day Worked/Term Date
Action Date = Date Process Ran
Job Indicator = P= Primary Job; S= Secondary Job

Reactivating Student Help Jobs

If you need to reactivate one of these terminated Student Help Jobs, you can do so by adding a row and using either the Action/Action Reason of Rehire or Termed in Error (use only as a sequenced row with the same Effective Date as the Termination) or Original / New Hire, depending on the situation. Make sure to use the appropriate Effective Date.

If the termination is correct, it is recommended to also remove this employee from the Approver/Back-up Approver’s Manager Self Service portal. This is done by inactivating the employee’s Time and Labor Security. For further details and step by step screenshots and instruction, please see:  TL - Create and Maintain Time and Labor Security



ADDITIONAL RESOURCES:

Related KBs: Related Links:
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Keywords:SH terminated student workers student help payroll inactivity UWHRR001 UWHRR001.sqr SQR UW_HR_PIR Cypress report   Doc ID:25221
Owner:Tami E.Group:Human Resource System (HRS)
Created:2012-07-19 09:45 CSTUpdated:2018-04-01 18:55 CST
Sites:Human Resource System (HRS)
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