This is a list of frequently asked questions and answers about the Box service through UW-Madison.
If your <first.last>@wisc.edu address is already associated with a personal Box account, you will not be able to add it as a linked address to your enterprise account through UW-Madison. You will need to remove your <first.last>@wisc.edu from your personal account and request to have the personal account deactivated (optional).
Steps to remove your @wisc.edu email address from your personal Box account:
Login to your personal box account here: https://account.box.com/login
If you do not know the password to your personal account, there will be an option to reset/recover the password.
Access Account Settings from the drop down menu in the upper right corner and scroll down to the Login and Email Addresses section.
Add a firstname.lastname@example.org email alias to the personal Box account.
Promote your new email address to the primary email address on your personal Box account.
Remove the @wisc.edu address from the Login and Email Addresses section of the Account Settings page by clicking on the Remove link next to the address.
UW-Madison Box - Linking Alternate Addresses
Optional steps to deactivate your personal Box account:
It takes 120 days for Box to completely purge and release the email address(es) for reuse from an account that has been deactivated. It is recommended that you first remove your <first.last>@wisc.edu from the personal box account before deactivating the account. To deactivate a personal account follow Box instructions for Canceling your Personal or Starter Account
No, Office 365 Service Accounts can not log-in to UW Madison Box. See Office 365 - Applications that Office 365 service accounts can access using NetID login for the list of services that support O365 Service Account access.
If you would like to use Box to collaborate on files for a group or team, we recommend requesting a Project Directory. For additional information, please see: UW-Madison Box - Project Directories
Users who prefer to collaborate using their departmental address should add it as an alternate address on their primary UW Madison Box account. For information on how to connect your alternate email addresses to your Box account, please see: UW-Madison Box - Alternate Email Accounts.
Note: Box notifications only go to the primary address on the Box account.
UW-Madison Box will display your preferred name if you have one set, otherwise your legal name is used. Your Box profile is updated at each login. If you change your preferred name you need to login to Box in order for the change to be reflected in your Box profile. For more information about changing your preferred name see, MyUW - Using the "Preferred Name" App.
Beginning on May 4th, 2016, all UW-Madison Enterprise Box.com accounts are allotted unlimited storage space. This is effective for accounts, including those created before May 4th, and was applied automatically. Box accounts are still limited to single file uploads of 15GB: UW-Madison Box - File Size Limit
Deleted items are recoverable from Trash for 90 days.
For instructions on how to recover deleted items from Trash, see: Accessing the Trash.
You can easily transfer a folder you own to another Box user by inviting them as a collaborator and then changing their collaborator permission to "Owner". See Box documentation on Transferring Folder Ownership. Your collaborator permissions will be downgraded to Editor after the transfer.
Note:If you want to transfer content to a Project Directory you should move the file/folder rather than transferring ownership. See Moving and Copying Files & Folders
Only the content Owner can transfer files/folders to another user. Please work with departing faculty, staff and students to make sure that University files are transferred as necessary. All collaborators, including co-owners, will lose access to content when the primary Owner's account is deactivated. Until deactivation occurs a Co-owner or Editor can copy or move files to a new location.
Offline file access is not a native feature for Box accounts but is possible through the use of Box Sync, an official Box app for desktop and certain mobile clients. Information and links to install Box Sync can be found on the following Box support page: About Box Sync
Note: Box Sync is expected to be deprecated in favor of Box Drive in the Fall of 2020.
There are a number of reasons why Box Sync might not be working or might have stopped working.
For more comprehensive troubleshooting, please see: Box Sync Troubleshooting
No. We are in the process of reviewing whether the Box for G Suite integration can be enabled for UW Madison but we don't have a timeline for when a decision will be made. Check back for updates.
Box has announced that they will deprecate support for WebDAV on October 25, 2019.
Box currently supports WebDav access to your files and folders. Information on how to setup a WebDav connection can be found in the following articles:
More information concerning troubleshooting WebDav connections and known issues can be found on the following Box support page: WebDav with Box
Java must be enabled and at the correct version in order to run core components of UW Madison Box. If you are experiencing errors please see: My Version of Java or Flash is Outdated
No. You retain intellectual property rights for any and all data stored in a UW-Madison Enterprise Box account, including project directories. The vendor is limited to collecting superficial data used explicitly for purposes of service operation; they at no time may view, use, copy, or sell any account data, including personal information and account content. For more information, see Section 8 of the Internet2 / UW-Madison Box Enterprise Customer Agreement.
Only Faculty, Staff and Students that have a current UW-Madison affiliation are eligible for a Box account. When you leave the University your account will be deactivated and deleted. All collaborators, including co-owners, will lose access to content when the primary Owner's account is deactivated. For more information on account deactivation, please see: Help Desk - Resources for Office 365, G Suite, Box, and Qualtrics account changes or deactivations
It is your responsibility to work with your supervisor to identify, migrate, and/or properly store all UW-Madison records so that they can be held in accordance with public records schedules and accessed by UW-Madison if necessary.