HS-IRBs News October 2012
Health Sciences and Minimal Risk IRBs, IRB News / Volume 4, Number 10, October 2012
New: IRB for Beginners Workshop As announced via the HS IRBs listserv, a new workshop is being offered that will cover basic information about the HS IRBs website, the IRB review process, and using ARROW. This workshop is designed for people who are new to the IRB review process. The workshop will be offered twice in November and registration for both sessions is now full.
Additional sessions of the workshop will be scheduled soon. To reserve your spot for a future workshop, please email Brooke Mechelke (email@example.com).
ARROW Open Lab on Wednesday, November 7th
The HS-IRBs office has previously held open lab sessions for study teams seeking assistance with using ARROW. We are again offering an open lab for anyone who wants help using ARROW. No formal training will be offered, but HS-IRBs staff will be available to answer any questions study teams have about ARROW.
The ARROW open lab will be held on Wednesday, November 7th from 11AM to noon in the HSLC computer lab (HSLC 2121). Registration is required and capped at 20 participants. To register, please email firstname.lastname@example.org.
New: Guidance for Release of Grant Funds When IRB Review Is Deferred to Another Institution's IRB
New guidance is now posted on the multisite page of the HS-IRBs website regarding what documentation is required before Research and Sponsored Programs (RSP) will release funds for studies for which IRB oversight has been deferred to another institution's IRB. This document includes guidance for study teams on what information needs to be entered into WISPER when a study is deferred to another IRB. It also clarifies that both a formal deferral agreement and IRB approval from the other institution's IRB must be in place before funds can be released. For further information, please see Research and Sponsored Programs (RSP) Release of Grant Funds When Studies Are Ceded to Another Institution's IRB for Review and Approval .
Reminders about CITI/Human Subjects Research Training and ARROW
Here are a few reminders to keep in mind regarding human subjects research training certifications and how these are recorded in ARROW:
- Take CITI training using your netID, not an email address: Your account in ARROW is established through your netID, not an email address. When updating training information, ARROW pulls training dates from the training database based on your netID, not an email address. It is therefore important to use netIDs when taking the required CITI training so that ARROW can automatically update your training information. Training taken using an email address must be updated manually in ARROW by the HS-IRBs office. For more information on this, see Using the Record Human Subjects Training Snapshot Activity in ARROW
- Allow 1-2 business days for training information to appear in ARROW: The CITI training database updates multiple times each day and ARROW updates training information daily. Please allow 1-2 business days for training data to appear in ARROW before contacting the helpline about missing training dates.
- All study team members must have current human subjects research training certification before a personnel change or initial review application can be approved: The Record Human Subjects Training Snapshot activity allows study teams to check that all study team members have current human subjects research training certification. When using this activity, the history tab must display the following text to indicate that all study team members have the required training: "All study team members have the required training." If the history tab shows anything other than this, the submission will be returned to the study team to address any outstanding training issues before the submission can proceed in the review process
Coming Soon: Important Guidance Updates
The HS-IRBs office is working on updates to two important sets of guidance documents: new information reporting and other related guidance as well as revised expedited change guidance. These updates will be announced in a forthcoming newsletter.
Upcoming Educational Events on Campus
- "The Ethics of Social Media Research": Are you interested in utilizing social media for your research? Please join Michael Zimmer, Director of the Center for Information Policy Research and Assistant Professor in the School of Information Studies at UW-Milwaukee, for a discussion focused on the ethical dimensions of social media research. October 23rd from 4:00-5:30PM at Union South.
- "Collaboration with Statisticians": Are you thinking about working with a statistician and don’t know anything about statistics? Kevin Eng, a postdoctoral researcher, will discuss how to navigate a collaboration with a statistician including 1) the role of the statistician in research, 2) perspectives in the interaction with the new collaborators, 3) communication, 4) pressures, and 5) consequences. November 6th from 4:00-5:30PM at Union South.
Questions? We're Here to Help!
Whether you have a question about a specific protocol, a general question about the submission process, or need clarification about research policy, we have several ways you can reach us.
- For urgent issues (e.g., subject safety concerns), please call our main line (608-263-2362) and ask to speak with the staff reviewer on call for the day. Please do NOT use email for these kinds of questions.
- For general IRB questions, please call our main line (608-263-2362) to speak with the staff reviewer on call or email email@example.com. These are the quickest ways to get help with general questions.
- For assistance with ARROW or technical questions, email firstname.lastname@example.org.
- To receive the newsletter and other IRB updates, please sign up for the general HS-IRBs listserv by emailing email@example.com.
- To receive updates about WIRB, please sign up for the WIRB listsserv by emailing firstname.lastname@example.org with a request to be put on the list.
- Consultations: For investigators seeking assistance on a specific program or application, HS-IRBs staff are available for individual consultations. To request a consultation, complete the HS-IRBs Presentation and Consultation Request Form.
- Presentations: The HS-IRBs office is available to provide the research community with presentations and trainings on a variety of topics. To request a presentation, complete the HS-IRBs Presentation and Consultation Request Form.