HS-IRBs News October 2012

Health Sciences and Minimal Risk IRBs, IRB News / Volume 4, Number 10, October 2012

New: IRB for Beginners Workshop

As announced via the HS IRBs listserv, a new workshop is being offered that will cover basic information about the HS IRBs website, the IRB review process, and using ARROW. This workshop is designed for people who are new to the IRB review process. The workshop will be offered twice in November and registration for both sessions is now full.

Additional sessions of the workshop will be scheduled soon. To reserve your spot for a future workshop, please email Brooke Mechelke (bmechelke@medicine.wisc.edu).


ARROW Open Lab on Wednesday, November 7th

The HS-IRBs office has previously held open lab sessions for study teams seeking assistance with using ARROW. We are again offering an open lab for anyone who wants help using ARROW. No formal training will be offered, but HS-IRBs staff will be available to answer any questions study teams have about ARROW.

The ARROW open lab will be held on Wednesday, November 7th from 11AM to noon in the HSLC computer lab (HSLC 2121). Registration is required and capped at 20 participants. To register, please email askarrowirb@medicine.wisc.edu.

New: Guidance for Release of Grant Funds When IRB Review Is Deferred to Another Institution's IRB

New guidance is now posted on the multisite page of the HS-IRBs website regarding what documentation is required before Research and Sponsored Programs (RSP) will release funds for studies for which IRB oversight has been deferred to another institution's IRB. This document includes guidance for study teams on what information needs to be entered into WISPER when a study is deferred to another IRB. It also clarifies that both a formal deferral agreement and IRB approval from the other institution's IRB must be in place before funds can be released. For further information, please see Release of Grant Funds When IRB Review for a Study is Ceded to an External IRB .

Reminders about CITI/Human Subjects Research Training and ARROW

Here are a few reminders to keep in mind regarding human subjects research training certifications and how these are recorded in ARROW:

Coming Soon: Important Guidance Updates

The HS-IRBs office is working on updates to two important sets of guidance documents: new information reporting and other related guidance as well as revised expedited change guidance. These updates will be announced in a forthcoming newsletter.

Upcoming Educational Events on Campus


Questions? We're Here to Help!

Whether you have a question about a specific protocol, a general question about the submission process, or need clarification about research policy, we have several ways you can reach us.

  • Urgent issues (e.g., subject safety concerns), please call our main line (608-263-2362) and ask to speak with the staff reviewer on call for the day. Please do NOT use email for these kinds of questions.
  • General IRB questions, please call our main line (608-263-2362) to speak with the staff reviewer on call or email asktheirb@medicine.wisc.edu. These are the quickest ways to get help with general questions.
  • Specific questions regarding the status of your review and/or reviewer notes, please contact the staff reviewer assigned to your application.
  • Help with single IRB review and reliance questions, email irbreliance.wisc.edu.

  • Assistance with ARROW or technical questions, email askarrowirb@medicine.wisc.edu.
  • Newsletter and other IRB updates, please sign up for the general HS-IRBs listserv by emailing join-hs_irbs_announcements@lists.wisc.edu.
  • WIRB updates, please sign up for the WIRB listsserv by emailing submitwirb@medicine.wisc.edu with a request to be put on the list.
  • Consultations: For investigators seeking assistance on a specific program or application, HS-IRBs staff are available for individual consultations. To request a consultation, complete the HS-IRBs Presentation and Consultation Request Form.
  • Presentations: The HS-IRBs office is available to provide the research community with presentations and trainings on a variety of topics. To request a presentation, complete the HS-IRBs Presentation and Consultation Request Form.