IRB Member Newsletter--Volume 6 (Fall 2012)
Updates for IRB Members
- New and Departing IRB Members
- OHRP Audit Resolution
- Reminders About Meeting Attendance
- Point of Contact for IRB Members
- Get to Know Your Guidance Documents
- 2013 Meeting Schedule and Attendance Confirmation
- Spotlight on HRPP Policy
Welcome to New Health Sciences (HS) and Minimal Risk (MR) IRB Members!
We are happy to welcome the following new members to the Board and look forward to their contributions:
- Josh Medow (HS), MD, Neurosurgery
- David Rabago (HS), MD, Family Medicine
- Barbara Zabawa (HS), Unaffiliated Member, Attorney with Whyte Hirschboeck Dudek
- Charles Brokopp (MR), MPH, DrPH, Population Health Sciences & Director of the State Laboratory of Hygiene
Thank you to the following HS IRB members who are leaving the committee. We have enjoyed working with each of you and are sorry to see you leave!
- Mary Beth Plane, PhD, Family Medicine
- Bruce Barrett, MD, Family Medicine
- Doug Russell, MD, Madison VA
OHRP Audit Resolution
The Office of Human Research Protections (OHRP) has concluded its not-for-cause audit of the University's human research subjects protection system. Two minor findings were noted in the close out report. We are pleased that our program continues to meet the high standards set by OHRP and other agencies.
IRB Meeting Attendance
In order to keep IRB meetings running as smoothly and efficiently as possible, please keep the following in mind:
- If you confirmed your meeting attendance, but cannot make it due to an unexpected conflict, you will be expected to complete your reviews in most cases. Please inform the IRB of your absence and forward your completed reviews to the staff reviewer assigned to the study with a copy to the IRB Administrator, Gretchen Anding (email@example.com) for the Minimal Risk IRB and Nichelle Cobb for the Health Sciences IRB (firstname.lastname@example.org). If you cannot complete your reviews, contact the IRB Administrator as soon as possible so that she can reassign to another committee member if possible.
- If you need to leave an IRB meeting early, please inform the Chair or IRB Office as soon as possible of when you will be departing. This is important in terms of anticipating any issues with quorum or VA representation.
- If you are assigned as a primary or secondary reviewer for an initial review, please review Guidance for UW Madison Health Sciences IRB & Minimal Risk IRB Primary Reviewers for Summarizing Initial Review Applications when preparing materials for the meeting.
IRB members are encouraged to contact the IRB office with any questions they have. In order to better serve you, the HS IRBs Office has instituted a point of contact system for IRB members. Please contact the following people with any questions or concerns, including help with ARROW, IRB meeting logistics, and guidance on conducting reviews:
HS IRB Members POC
Gemma Gliori, email@example.com, 261-1157
Brooke Mechelke, firstname.lastname@example.org, 263-8880
MR IRB Members POC
Chelsea Dahmen, email@example.com, 265-4389
For specific questions about a protocol you have been assigned, please contact the staff reviewer assigned to that study.
If you will miss or be late for a meeting, please continue to alert the IRB main office at 263-2362 or email firstname.lastname@example.org.
Get to Know Your Guidance Documents
Please remember that the following guidance documents are available on the IRB member page of the HS-IRBs website.
- Finding Study-Related Documents in ARROW
Guidance on where to find consent forms, protocols, recruitment materials, and other supplementary documents when conducting reviews.
- Reviewing IRB Meeting Minutes in ARROW
Instructions for those assigned to review meeting minutes for upcoming meetings.
- Meeting Workspace Navigation Guide for IRB Members
Determining if you are scheduled to attend an upcoming meeting and whether you are assigned as a primary or secondary reviewer on any items, how to view and print agendas, and accessing study materials.
The HS IRBs Office has begun to confirm attendance for the 2013 MR IRB and HS IRB meetings among each reviewer group. We are requesting that all IRB members review and reply to requests for confirmation sent from email@example.com. Your prompt reply is appreciated in creating the 2013 MR and HS IRB meeting schedules and confirmation of attendance prior to the end of the calendar year. We would like to thank our HS and MR IRB members for the past and continued service to the HS IRBs.
Spotlight on HRPP Policy: IRB Member Conflict of Interest
The UW-Madison has a policy that defines when IRB members are considered to have a conflict of interest and thus cannot participate in the review of a research study. Any IRB member with a conflict of interest in a research protocol under review by the IRB must disclose the conflict of interest to the IRB Chair and leave the room during the discussion of the protocol and the related vote, except if the member is providing information at the IRB’s request. IRB members have a conflict of interest with respect to a protocol when:
- They or an immediate family member has a professional interest as a principal investigator or co-investigator in the protocol, or
- They or an immediate family member of an IRB member has an interest that is related to the research and that meets or exceeds certain financial thresholds or has certain relationships with a business entity involved in the research.
- They have a proprietary interest of any value including, but not limited to, a patent, trademark, copyright or licensing agreement except those managed by the Wisconsin Alumni Research Foundation (WARF).
- They or an immediate family member have a personal relationship that may cause bias or create the appearance of bias by the member or consultant in the review of the protocol.