UW-Madison G Suite - Hiding a UW-Madison G Suite account

If you are no longer using your UW-Madison G Suite account or if you have multiple accounts, you can request that an account be hidden from search results. See below for more information:


How can other UW-Madison G Suite users find me?

  • If you have a UW-Madison G Suite account, other UW-Madison G Suite users will be able to easily share content with you by searching for your name.

    Screenshot of autocomplete results

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Why hide your account?

Screenshot of autocomplete results with multiple accounts

  • You have one account with multiple addresses (most common situation)

    • UW-Madison G Suite is configured to let others search for any of your email addresses associated with your account.  This makes it easier for collaborators to find you by your recognizable, published email address.  It doesn't matter which address they pick from the search results; they all resolve to your one account.

    • Unfortunately, there is no way to disable this behavior of showing all aliases for an account. 

    • Pro Tip: try setting a profile picture to allow others to easily understand that they found your account.
  • You have multiple accounts

    • If you have multiple accounts -- for example,  bbadger@wisc.edu and bucky.badger@dept.wisc.edu -- other UW-Madison G Suite users who search for you by name may find more than one result.

    • If you would prefer that other UW-Madison G Suite users only saw one account displayed in the search results, you can request that your other account(s) be hidden from search results.
  • You are no longer using your account

    • If you are no longer using your UW-Madison G Suite account, you can discourage other UW-Madison G Suite users from sharing content with you by hiding your account from search results. Keep in mind that people will still be able to share content with your account by typing your full email address.

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How to hide your account

If you no longer want your UW-Madison G Suite account to be displayed in search results for other UW-Madison G Suite users, you can request that your account be hidden. Keep in mind that people will still be able to share content with your account by typing your full email address.

  • To request that your account be hidden, contact the DoIT Help Desk with the following information:

    • First and Last Name
    • NetID
    • Email Address to be hidden

Your request will be escalated to the UW-Madison G Suite team. The change will be made within 2-3 business days.

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See Also:




Keywords:uw-madison google apps hide hidden accounts searches searching results deactivation deactivating netid leaving the university deleted deleting data ferpa multiple accounts email addresses wisc   Doc ID:27074
Owner:Christina G.Group:Google Apps
Created:2012-10-29 13:09 CDTUpdated:2017-02-27 13:00 CDT
Sites:DoIT Help Desk, DoIT Tech Store, Google Apps, Systems & Network Control Center
Feedback:  1   0