HS-IRBs News November 2012
Health Sciences and Minimal Risk IRBs, IRB News / Volume 4, Number 11, November 2012
Health Sciences IRBs Closed November 22nd and 23rd
The HS-IRBs office will be closed November 22nd and 23rd in observance of the Thanksgiving holiday. The ARROW helpline also will not be staffed on these days.
Reminders About IRB Review of Federal Grants
For more information, please see [Link for document 21528 is unavailable at this time.] .
- If a
federal grant has been awarded to support human subjects research, submit
the grant with the initial review application or, if the IRB already has approved
the study, with a change of protocol to add the grant.
- If the HS-IRBs
have determined a project to be exempt human subjects research, the
research team should contact the HS-IRBs office to request confirmation
that the grant is consistent with the existing exemption application. Please
contact the staff reviewer who originally handled your exemption to
request this review and provide a copy of the grant for the reviewer to
compare to the exemption. If the staff reviewer is no longer with the IRB
Office, please send your request to firstname.lastname@example.org.
- If the
grant has not been awarded but the research team has been informed that it
is likely to receive the award (e.g., Just-in-Time (JIT) notification),
the research team can handle this one of two ways.
- If the
research has not been approved by the IRB, submit an Protocol Development
Activities (PDA) application. The PDA is a simplified application that
allows the IRB to quickly review and approve the grant in concept for
those activities described in the grant that do not involve human
subjects. Additionally, approval of a PDA allows Research and Sponsored
Programs (RSP) to release funds.
- If the grant
will be used to support research that is already approved by IRB, do not
use the PDA mechanism and instead submit a change of protocol when the
grant has been awarded. If you need additional documentation for the
funding agency or RSP, contact Nichelle Cobb (email@example.com or 608-262-1980) for assistance.
- If a grant does not directly support human subjects research (e.g.,
a training grant), IRB approval is not needed unless required by the
2013 IRB Meeting Dates
The 2013 IRB Meeting Dates for the HS IRB and MR IRB are now available on the HS-IRBs website.
New: Instructions for Getting Credit for Human Subjects Research/CITI Training Completed at Another Institution
Personnel who have completed human subjects research training through CITI at another institution may receive at least partial credit towards the completion of UW-Madison human subjects research/CITI training. The Graduate School has provided instructions for obtaining credit for training completed at another institution, available here: http://www.grad.wisc.edu/research/hrpp/documents/GettingcreditforCITItrainingcompletedatyourpreviousinstitution.pdf
Reminder: IRB for Beginners Workshop
As announced via the HS IRBs listserv, a new workshop is being offered that will cover basic information about the HS IRBs website, the IRB review process, and using ARROW. This workshop is designed for people who are new to the IRB review process. Registrations is now full for currently scheduled workshops, but additional sessions will be scheduled soon. If you are interested in attending a future workshop, please email Brooke Mechelke (firstname.lastname@example.org).
Update: Deferrals of IRB Oversight to Non-UW-Madison IRBsStudy teams who are considering requesting deferral of IRB oversight for a study to an IRB outside UW-Madison (except for a WIC institution or Meriter) should be aware that these agreements can take longer to complete than having the study reviewed and approved by the HS or MR IRB. Please contact Carol Pech (email@example.com) for guidance if you are considering requesting deferral of IRB oversight for a study that is especially time sensitive.
New: Instructions for Linking UW-Madison NetIDs with Human Subjects ResearchTraining/CITI Information
If someone takes human subjects research/CITI training without using a UW-Madison netID, this training information will not automatically show up in ARROW. The Graduate School has issued instructions for linking human subjects research training/CITI information with a UW-Madison netID, available here: http://www.grad.wisc.edu/research/hrpp/documents/ConnectingyourUWnetIDwCITIaccount.pdf
Questions? We're Here to Help!
Whether you have a question about a specific protocol, a general question about the submission process, or need clarification about research policy, we have several ways you can reach us.
- Urgent issues (e.g., subject
safety concerns), please call our main line (608-263-2362) and ask to speak with
the staff reviewer on call for the day. Please do NOT use email for these kinds
- General IRB questions, please call our main line (608-263-2362) to speak with the staff reviewer on call
or email firstname.lastname@example.org. These are the quickest ways to get help with general
- Specific questions regarding the status of your review and/or reviewer notes, please contact the staff reviewer assigned to your application.
- Help with single IRB review and reliance questions, email irbreliance.wisc.edu.
- Assistance with ARROW or technical questions, email email@example.com.
- Newsletter and other IRB updates, please sign up for the general HS-IRBs listserv by emailing firstname.lastname@example.org.
- WIRB updates, please sign up for the WIRB listsserv by emailing email@example.com with a request to be put on the list.
- Consultations: For investigators seeking assistance on a specific program or application, HS-IRBs staff are available for individual consultations. To request a consultation, complete the HS-IRBs Presentation and Consultation Request Form.
- Presentations: The HS-IRBs office is available to provide the research community with presentations and trainings on a variety of topics. To request a presentation, complete the HS-IRBs Presentation and Consultation Request Form.