Employee and Manager Self Service for Hours Worked and Leave Time Taken Reporting

Sample Email Communication, Job Aids, and other materials relevant to Employee and Manager Self-Service for hours worked and leave time taken reporting Faculty, Academic Staff, Limited Employee, University Staff, Temporary Employee, Student Assistant
Employee FLSA Status

Job Aids for Employees/Enterers by Employee Classes
Job Aids for Supervisors/Approvers
Non-Exempt University Staff Temporary Employees Academic Staff (TTC)

Academic Staff (below FLSA threshold or hourly)
Limited Employees (below FLSA threshold or hourly) Student Assistants (below FLSA threshold or hourly) Non-Exempt and
Exempt US, TE
Approvers
Exempt
US, TE
University Staff Temporary Employees
Exempt
FAASLI
Faculty Academic Staff Limited Employees FAASLI
Approvers


Sample Email to Employees about ESS/MSS Implementation


Sample Email to Non-Exempt and Exempt US, TE Enterer

Job Aids for Non-Exempt University Staff, Temporary Employees and Academic Staff (changed due to TTC)

1.
Access the Timesheet
https://uwservice.wisconsin.edu/docs/publications/phit_access_the_timesheet.pdf
Time
2.
Entering Time and Absence on the Timesheet [Video]
https://uwservice.wisconsin.edu/docs/pd/phit-time-absences/
3.
Entering Time
https://uwservice.wisconsin.edu/docs/publications/phit_enter_time.pdf
4.
Comp Time
https://uwservice.wisconsin.edu/docs/publications/phit_comp_time.pdf
5.
Overtime and Differentials
https://uwservice.wisconsin.edu/docs/publications/phit_overtime_differentials.pdf
6.
Work on Legal Holiday
https://uwservice.wisconsin.edu/docs/publications/phit_work_on_legal_holiday.pdf
7.
Delete Rows
https://uwservice.wisconsin.edu/docs/publications/phit_remove_row.pdf
8.
Status Icons on the Timesheet
https://uwservice.wisconsin.edu/docs/publications/phit_status_icons.pdf
Absence
9.
View Absence Request History
https://uwservice.wisconsin.edu/docs/publications/review_absence_hx_bw.pdf
10.
View Absence Balance
https://uwservice.wisconsin.edu/docs/publications/view_absence_balances_bi-weekly.pdf
11.
Enter a Full Day Absence on the Timesheet
https://uwservice.wisconsin.edu/docs/publications/phit_enter_full_day_absence-113.pdf
12.
Enter a Partial Day Absence on the Timesheet
https://uwservice.wisconsin.edu/docs/publications/phit_enter_partial_day_absence-113.pdf
13.
Legal Holiday- Record Absence
https://uwservice.wisconsin.edu/docs/publications/phit_legal_holiday.pdf
14.
Cancel / Edit an Absence on the Timesheet
https://uwservice.wisconsin.edu/docs/publications/phit_cancel_edit_absence.pdf

Job Aids for Exempt University Staff and Temporary Employees, Non-Exempt Academic Staff, Limited Employees, Student Assistants (below FLSA threshold) and Hourly Academic Staff, Limited Employees, Student Assistants

15.
Access the Timesheet
https://uwservice.wisconsin.edu/docs/publications/phit_access_the_timesheet.pdf
Time
 16.
Entering Time and Absence on the Timesheet [Video]
https://uwservice.wisconsin.edu/docs/pd/phit-time-absences/
Note: Exempt timesheet contains 1 column (Quantity) to enter total hour worked for each day instead of 4 columns (Shift In, Break Out, Break In, Shift Out).
17.
Entering Time
https://uwservice.wisconsin.edu/docs/publications/time-exempt_enter_time.pdf
18.
Work on Legal Holiday
https://uwservice.wisconsin.edu/docs/publications/time-exempt-work-on-legal-holiday.pdf
19.
Delete Rows
https://uwservice.wisconsin.edu/docs/publications/phit_remove_row.pdf
20.
Status Icons on the Timesheet
   https://uwservice.wisconsin.edu/docs/publications/phit_status_icons.pdf
Absence
21.
View Absence Request History
https://uwservice.wisconsin.edu/docs/publications/review_absence_hx_bw.pdf
22.
View Absence Balance
https://uwservice.wisconsin.edu/docs/publications/view_absence_balances_bi-weekly.pdf
23.
Enter a Full Day Absence on the Timesheet
  a.
Exempt US, TE, Hourly AS
https://uwservice.wisconsin.edu/docs/publications/time-exempt_enter_full_day_absence-113.pdf
  b.
Non-Exempt AS, LI
       https://uwservice.wisconsin.edu/docs/publications/phit_enter_full_day_absence_faasli_nonex.pdf
24.
Enter a Partial Day Absence on the Timesheet
a.
Exempt US, TE, Hourly AS
https://uwservice.wisconsin.edu/docs/publications/time-exempt_enter_partial_day_absence-113.pdf
b.
Non-Exempt AS, LI
https://uwservice.wisconsin.edu/docs/publications/phit_enter_partial_day_absence_faasli_nonex.pdf
25.
Legal Holiday - Record Absence
a.
Exempt US, TE, Hourly AS
https://uwservice.wisconsin.edu/docs/publications/phit_legal_holiday.pdf
b.
Non-Exempt AS, LI
https://uwservice.wisconsin.edu/docs/publications/phit_legal_holiday_faasli_nonex.pdf
26.
Cancel / Edit an Absence on the Timesheet
https://uwservice.wisconsin.edu/docs/publications/phit_cancel_edit_absence.pdf

Sample Email to Non-Exempt and Exempt US, TE Approver

Job Aids for Non-Exempt and Exempt University Staff, Temporary Employees Approvers

27.
Access the Dashboard
https://uwservice.wisconsin.edu/docs/publications/mss-accessing.pdf
28.
Approving Time and Absences on Dashboard [Video]
https://uwservice.wisconsin.edu/docs/pd/mss_dashboard/index.html
29.
Selection Criteria on the Dashboard
https://uwservice.wisconsin.edu/docs/publications/mss-selection-criteria-113.pdf
Time
30.
Payable Time Approvals
https://uwservice.wisconsin.edu/docs/publications/mss-payable-time-approvals.pdf
31.
Payable Time Summary
https://uwservice.wisconsin.edu/docs/publications/mss-payable-time-summary.pdf
Absence
32.
Absence Request
https://uwservice.wisconsin.edu/docs/publications/mss-absence-request.pdf

Sample Email to Exempt FAASLI Enterer

Job Aids for Exempt Faculty, Academic Staff and Limited Employees

33.
Access the Leave Report
https://uwservice.wisconsin.edu/docs/publications/leave_report.pdf
34.
Entering Absences [Video]
https://uwservice.wisconsin.edu/docs/pd/absences-for-monthly-employees/
Absence
35.
View Absence Request History
https://uwservice.wisconsin.edu/docs/publications/review_absence_hx_monthly.pdf
36.
View Absence Balance
https://uwservice.wisconsin.edu/docs/publications/view_absence_balances_monthly.pdf
37.
Report Absences including No Leave Taken
https://uwservice.wisconsin.edu/docs/publications/time-faasli-enter-no-leave-taken.pdf
38.
Cancel / Edit an Absence
https://uwservice.wisconsin.edu/docs/publications/cancel_edit_absence_monthly.pdf
39. Summer Leave Reporting (Summer Service/Session)
https://uwservice.wisconsin.edu/docs/publications/time-C-basis-summer-leave-reporting.pdf

Sample Email to Exempt FAASLI Approver

Job Aids for Faculty, Academic Staff, Limited Employees Approvers

40.
Access the Dashboard
https://uwservice.wisconsin.edu/docs/publications/mss-accessing.pdf
41.
Approving Time and Absence on Dashboard [Video]
https://uwservice.wisconsin.edu/docs/pd/mss_dashboard/index.html
42.
Selection Criteria on the Dashboard
https://uwservice.wisconsin.edu/docs/publications/mss-selection-criteria-113.pdf
Absence
43.
Absence Request
https://uwservice.wisconsin.edu/docs/publications/mss-absence-request.pdf

If you need assistance on the Employee and Manager Self Service for Hours Worked and Leave Time Taken, please contact your L&S Payroll Representative.

If you have questions or feedback related to the materials on this page, please contact ChoonYee Ho-Jonas (choonyee.hojonas@wisc.edu or 608-263-2314).