Office 365 - How To's for Calendar Clients

This document lists common functions/features for Office 365 Calendar and links to resources that explain how to perform each function/action.

Key/Legend
instructions available Instructions available
feature not available Feature not available
Possible but not recommended Feature is possible but is not recommended
action/function must be performed using a different client Action/function must be performed using a different client
instructions coming soon Instructions coming soon
play video clip Play video clip

Important: For best experience, the Office 365 team recommends using a Microsoft client (most current version) to connect to your Office 365 account.

If you are looking for documentation on clients which are not supported by Microsoft, click on the desired client:

Office 365 logo Outlook on the web

Office 365 logo


Outlook 2013

Outlook logo

Outlook 2016
for Windows
Outlook logo

Outlook 2016
for Mac
outlook_2016 logo

Connection Protocol Exchange Exchange Exchange Exchange
Client Configuration/Access Outlook on the web instructions available28019 instructions available28019 instructions available44798
Office 365 Directory Search Configuration instructions available instructions available instructions available instructions available
Directory Search (Whitepages) Configuration action/function must be performed using a different clientCampus instructions available13789 instructions available13789 instructions available45872
Events
Create an Event/Appointment instructions available29844 play video clip instructions available31139 instructions available31331 instructions available45686
Modify an Event/Appointment instructions available29844 instructions available31142 instructions available31331 instructions available46686
Set Event Recurrence instructions available 44702 instructions available31139 instructions available31331 instructions available46686
Attendees
Invite an Attendee (schedule a meeting) instructions available29844 play video clip instructions available31143 instructions available31322 instructions available45686
Respond to Invitations instructions available37915 instructions available31144 instructions available31327 instructions available46046
Invite a non-Office 365 Attendee action/function must be performed using a different client35402 action/function must be performed using a different client35402 action/function must be performed using a different client35402 action/function must be performed using a different client35402
Check Availability (Scheduling Assistant) instructions available29861 instructions available31145 instructions available31326 instructions available46051
Interaction and Customization
Create a New Calendar instructions available29845 instructions available31160 instructions available31438 instructions available46052
Delete an Existing Calendar instructions available29845 instructions available31168 instructions available31438 instructions available46052
View and Hide Calendars (Group View) instructions available29845 instructions available31161 instructions available31424 instructions coming soon
Change Calendar Views instructions available29845 instructions available31161 instructions available31424 instructions available49747
Assign Categories instructions available29845 play video clip instructions available31170 instructions available31427 instructions available49747
Change Calendar Color instructions available29845 instructions available31514 instructions available31514 instructions available46691
Event Reminders/Notifications/Flags instructions available30167 instructions available31174 instructions available31176 instructions available51249
Calendar Sharing/Permissions
Manage permissions instructions available62749 instructions available62749 instructions available62749 instructions available62749
Working with other calendars instructions available62886 instructions available62886 instructions available62886 instructions available62886
Subscribe to Internet (External) Calendars instructions available35390 instructions available63474 instructions available63474 action/function must be performed using a different client63474
Resources
Create/Edit a Resource action/function must be performed using a different client38371 action/function must be performed using a different client38371 action/function must be performed using a different client38371 action/function must be performed using a different client38371
Manage a Resource instructions available63553 action/function must be performed using a different client63553 action/function must be performed using a different client63553 action/function must be performed using a different client63553
Schedule/Invite a Resource (room/equipment/vacation calendar) instructions available63454 instructions available63454 instructions available63454 instructions available63454
Work on behalf of a Resource (room/equipment/vacation calendar) instructions available63497 instructions available63497 instructions available63497 instructions available63497
Contacts (People)
Create Contact instructions available29855 play video clip instructions available31363 instructions available31357 instructions available45377
Edit/Modify Contact instructions available29855 instructions available31755 instructions available31757 instructions available45411
Invite Contact instructions available29868 instructions available35232 instructions coming soon instructions coming soon
Personal Groups (distribution lists)
Create Personal Group instructions available29855 play video clip instructions available31474 instructions available31470 instructions available47425
Edit/Modify Personal Group instructions available29855 instructions available31474 instructions available31470 instructions available47425
Invite Personal Groups instructions available35278 instructions available35268 instructions coming soon instructions available31189
Tasks
Create a Task instructions available30165 instructions available31387 instructions available31374 instructions available47606
Edit/Modify a Task instructions available30165 instructions available31387 instructions available31374 instructions available47606
Misc
Printing instructions available29872 instructions available31171 instructions available31332 instructions available47560
Keyboard Shortcuts instructions available30166 instructions available31172 instructions available31333 instructions coming soon
Accessibility instructions available32915 instructions available31173 instructions available31335 instructions available45594
Change your display name instructions available34475 action/function must be performed using a different client34475 action/function must be performed using a different client34475 action/function must be performed using a different client34475
Working Offline instructions available29852 instructions available32526 instructions available32527 instructions available45680

See Also:




Keywords:microsoft office365 o365 calendaring calendars events appointments agenda tasks clients native desktop sync outlook configuration configure access account how tos keyboard shortcuts groups contacts access rights permissions delegates accessibility printing colors views o365 owa web app 2013 2016 outlook on the web windows mac   Doc ID:29753
Owner:Ara M.Group:Office 365
Created:2013-04-19 13:29 CDTUpdated:2016-06-01 15:08 CDT
Sites:DoIT Help Desk, DoIT Tech Store, Office 365
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