ECMS - Enterprise Content Management Service Administrators/Security Team (IAST) Charter

This document lists the Enterprise Content Management Service Administrators/Security Team (IAST) Charter.

Enterprise Content Management Service

Enterprise Content Management Service Administrators/Security Team (IAST) Charter

Purpose

The Enterprise Content Management Service Administrators/Security Team (IAST) is the primary means by which the operational needs, work, and security of the Enterprise Content Management Service are discussed with the department leads and administrators. IAST allows department leads and administrators to meet regularly to discuss the various goals, issues, concerns, plans, and security aspects of working in the Imaging system.

Administrators/Security Team Goals

Discuss the Imaging service with other administrators and Enterprise Content Management Service Team representatives key aspects of using the Enterprise Content Management Service Team. Provide administrator and department lead a forum to discuss their perspectives on goals, issues, concerns, plans, and security aspects, and be a sounding board for Enterprise Content Management Service Team deliverables.

Enterprise Content Management Service Administrators/Security Team Outcome

The Enterprise Content Management Service Administrators/Security Team will be considered a success if:

Terms of Membership

According to the Enterprise Content Management Service Partner SLA all departments using the Imaging system designate a Department Lead for the department to handle administrative tasks on the department's behalf and represent the department's interests. By virtue of such identification an individual is responsible for participating "in monthly Imaging Administrator/Security Team meetings."

A member’s position on the IAST is declared vacant if the member leaves University employment or takes a position at another University department such that they can no longer represent the department of their former employer. In a case where a member’s position is declared vacant, the Enterprise Content Management Service Team Lead will request an alternative representative from the department to fill the position.

Advisory Group Operating Guidelines

Convening of Meetings

Communication

Conduct of meetings

Meeting Ground Rules

Roles and Responsibilities

The Imaging Administrator/Security Team (IAST) is an working group of Enterprise Content Management Service.

Imaging Administrator/Security Team (IAST) members agree to:

Enterprise Content Management Service Team Lead agrees to:

Communication

Imaging Administrator/Security Team (IAST) members will be informed of meetings through email or direct mail, depending on his/her preference, at least two weeks prior to the meeting.

Decision Making

Imaging Administrator/Security Team (IAST) is a working group. Members will strive to reach agreement, when such is required, by consensus at a level that indicates that all partners are willing to "live with" the proposed action. Members will strive to work expeditiously and try to avoid revisiting decisions once made. The Enterprise Content Management Service Team Sponsor retains final decision-making authority.

Conflict Resolution

When an issue arises that cannot be easily resolved, IAST members agree to: