Software: Boxed versus Licensed

The first step in indentifying which software (boxed, licensed, WISC) you can purchase is determining whether you are a departmental or personal customer. Departmental customers pay for purchases using departmental funds, which include DoIT numbers, procurement cards, and grant funds. The DoIT Tech Store can only accept payment from departmental customers via procurement cards or DoIT numbers. Personal buyers are University of Wisconsin-Madison students, faculty, or staff who purchase with their own funds.

Personal buyers can buy boxed items or WISC software. If you are buying for a department or with departmental funds, you can buy boxed items or through a license program. The characteristics of each method of buying are highlighted below.

Personal Purchases (paid with your own money)
  Boxed items WISC software
 
Boxed items
W I S C software
What's included
Usually, the right to install on one computer and installation media.
Usually, the right to install on one computer and the software installer, delivered on physical media or as a download.
Who can buy Any UW-Madison student, faculty or staff can buy this software at the Tech Store Most software is available to students, faculty, and staff. Emeritus professors are eligible to buy most, but not all, of the software faculty and staff can buy.
Price comparison between types Slightly discounted

Heavily discounted (up to 80%)

Can be purchased in person at the Tech Store or ordered directly through WISC website (http://wiscsoftware.wisc.edu/wisc/) and sent free of charge

Number of installations included For installation on one computer only* For installation on one computer only**
Packaging Like the shrink-wrapped, colorful boxes at most retail outlets Installers are delivered on DVDs in a manilla envelope or as a download
Does it come with a user guide? Sometimes No

 

Departmental Purchases (paid with University funds)
  Boxed items Licensing through University
 
Boxed Software
Licensed Software
What's Included
Usually, the right to install on one computer and installation media.
In most cases, purchase of a license-only item gets you the right to install the software on one computer, but does not include installation media.
In most cases, purchase of installation media gets you the CD or DVD or download for installing the software, but does not include the right to use the software.
Some items are license/media bundles, which get you the right to install the software on one computer and installation media.
Who can buy Need to use a ProCard or DoIT number to buy Need to use a ProCard or DoIT number to buy
Price comparison between types

Slightly discounted.

Check to see if there is a licensed version of the software you want. It will likely be cheaper for you

Varies (See below)
Number of installations included For installation on one computer only*

Some licenses have been purchased for installation on any University-owned computer. For those, you only need to buy the discs to legally use the software

Other software requires you buy one license for each installation OR for each person using the program+

Packaging Like the shrink-wrapped, colorful boxes at most retail outlets Software installers come on a DVD or are made available for download after purchase. Licenses are an intangible right to use, so there is no physical item delivered.
Does it come with a user guide? Sometimes No

 

*An exception to the one installation rule is Microsoft Office 365 which can be installed on up to two computers and on up to two smartphones or tablets. There may be other exceptions as manufacturers' change their licensing.
** Some WISC licensed software allow the user to install the software on two systems as long as he or she is the primary user of both.
+ Microsoft Office and Windows 7 are examples of programs that are site-licensed by the university, departments only need a disc to install the program legally. Adobe's CLP program, on the other hand, requires one license to be purchased per installation.

Some software will fall into more than one category and in these cases you will have to choose based on your needs.

For assistance in understanding the various licensing agreements and in choosing what kind of software is best for you, please contact a consultant by phone at (608) 264-3648, by email at techstore@doit.wisc.edu, chat, or in person at the DoIT Tech Store, 1210 W. Dayton Street.




Keywords:personal departmental software boxed licensed   Doc ID:3047
Owner:Bret V.Group:DoIT Tech Store
Created:2004-07-22 19:00 CDTUpdated:2016-06-01 09:48 CDT
Sites:DoIT Tech Store
Feedback:  221   56