HR - WED - UW_HR_MISSING_HOME_ADDRESSES

GENERAL DESCRIPTION:

The UW_HR_MISSING ADDRESSES is an error report created to find employees with missing Home addresses. These errors appear in the WED notifying credentialed users of missing/incorrect employee data and the ability to fix them accordingly in an on-demand basis.

Review employees current W-4 to verify the Home Address, if listed, and enter into Modify a Person. If no W-4 exists, please contact the employee and request a W-4 be completed OR that the Employee enter their address via Employee Self Service.

PROCESS CONSIDERATIONS:
  • The WED is available for credentialed users ONLY and is based on current security roles; queries will be viewable only if users have the ability to fix them.
  • There may be soft warnings that will pop up after clicking Save; please click through these warnings to allow for the Save.
  • Exceptions (including first-year considerations)
    • Employees in a 'No Pay Basis' are not included.
  • For general WED information, see RR - WED - Workflow Exception Dashboard



PROCEDURE STEPS:

  1. Log in to HRS, WED Error Queries appear.  Error Queries appear based on your current security and whether there are errors to fix:

  2. https://kb.wisc.edu/images/group61/30553/MissingHome1.png
  3. To filter the results of the Error Query list further, options appear below.  

  4. https://kb.wisc.edu/images/group61/30553/MissingHome2.png

    Module = Cast net by specific functional group queries

    Priority = All queries by default are sorted High, Medium, Low

    Business Unit = filter by campus

    Dept ID = filter by specific Dept ID (must enter full alpha + six digit code)

    DeptID (like) = filter by a partial Dept ID to capture larger net at the division level or mulitple departments.

  5. Click on UW HR Missing Home Address Error Query

  6. Note - there are filters available to narrow your list:  Business Unit, DeptID (1), DeptID - Like (2), Show Claimed, Show Completed.

  7. Click the 'Check to Claim' check box, your name will appear in the Claimed by Section with the Date and Time noted.

  8. Click Link to PERSONAL_DATA_2.

  9. https://kb.wisc.edu/images/group61/30553/MissingHome3.png

  10. Modify a Person > Contact Information Page displays, where Addresses are stored. 

  11. Note, no address for Address Type Home.

  12. Click + button to add an Address Type/Address. 

  13. https://kb.wisc.edu/images/group61/30553/MissingHome4.png

  14. Click Address Type drop down, select HOME.

  15. Click Add Address Detail link.

  16. https://kb.wisc.edu/images/group61/30553/MissingHome5.png

  17. Enter Effective Date and Country, then click Add Address link.

  18. https://kb.wisc.edu/images/group61/30553/MissingHome6.png

  19. Enter appropriate data in fields.  Note: Address Cleansing may auto-populate some fields for you.

  20. Click OK.  **Soft warnings may appear, click OK through these warnings.

  21. https://kb.wisc.edu/images/group61/30553/MissingHome7.png

  22. Returns to previous screen, click OK. **Soft warnings may appear, click OK through these warnings.

  23. https://kb.wisc.edu/images/group61/30553/MissingHome8.png

  24. Returns to Contact Information page, click Save. **Soft warnings may appear, click OK through these warnings.

  25. https://kb.wisc.edu/images/group61/30553/MissingHome9.png

  26. Close Window.

  27. Return to UW HR Missing Addresses Query page.

  28. Click the 'Completed' check box.  Your name will appear in the Completed by Section with the Date and Time noted.

  29. https://kb.wisc.edu/images/group61/30553/MissingHome10.png
  30. Click the Home link to return to the main WED page. 

  31. home

  32. Click Return to Dashboard link (available on every page) to return to the main WED page

return to dashboard




ADDITIONAL RESOURCES:

Related KBs:

Related Links:



    Keywords:WED missing address hire rehire   Doc ID:30553
    Owner:Tami E.Group:Human Resource System (HRS)
    Created:2013-06-06 21:06 CSTUpdated:2017-12-11 12:18 CST
    Sites:Human Resource System (HRS)
    Feedback:  0   0