Formatting best practices
This document contains tips and tricks for creating and formatting a document for the grad school admin KB.
You can copy & paste pre-formatted text into the “Design” editor in the KB, but you may run across some unpleasant surprises! There are a few good options available for cleaning up your formatting, including pasting as plain text and using the KB’s formatting tools to add your formatting back in; cleaning up the html yourself (http://www.w3schools.com/html/ is a good resource to learn and look up basic html commands), or using a free tool like http://word2cleanhtml.com to clean up the code for you.
When you paste directly from a word processor, or use your word processor to convert your formatting to html, you will get a lot of additional information that would be useful if your document was opened again for word processing but that isn’t necessary once you publish to the web. This type of tool can also help your document conform to the standard KB “look,” where all body text has a standard “paragraph” (<p>) formatting and all headings have standard “Heading 4” (<h4>) formatting.
It’s important to preview your formatting using the “preview” feature, not just looking at the “Design” section, before you publish, especially if you’ve been doing If you have special types of formatting in your document, like a table or a nested outline list, you will need to use more involved html tools. (A simple table can be created in the WYSIWYG editor of the KB, but you won’t be able to paste more than one cell at a time.) Information about how to create a table can be found here.
It is also possible to upload your preexisting files to the KB. Unless you have many of the same type of document to upload (agendas or minutes, for example), it is preferable to put the text in the body of the KB for uniformity.