Office 365 (Outlook 2013) - Organize your calendar with color categories

If you keep a lot of appointments and meetings on your Outlook calendar, adding color categories lets you scan and visually associate similar items. You might assign all personal items to the green category and all important items to the red category

Assign Calendar Color Categories

  1. Select Calendar from the bottom-left of the Outlook client.

    Calendar icon

  2. Create a new appointment or select an existing one to modify it.

  3. Click on Categorize, and a menu you will appear for you to select your color for that appointment.


When you assign a color category, that color is used as the appointment's background color on that calendar grid.

Modify Existing Color Categories or Create New Color Categories

  1. Click on Categorize, and then click All Categories... to bring up the Color Categories menu.

    Color categories

  2. To add, rename, or delete color categories use the buttons to the right. You can rename default categories.

Keywords:microsoft office 365 event appointment schedule scheduling outlook 2013 calendars categories category categorize   Doc ID:31170
Owner:Ara M.Group:Office 365
Created:2013-06-25 11:35 CDTUpdated:2015-07-22 16:23 CDT
Sites:DoIT Help Desk, DoIT Tech Store, Office 365, Parkland College, UW-Milwaukee Help Desk
Feedback:  8   51