Office 365 (Outlook 2013) - Print items in Outlook

Important: By February 28, 2017, Office 2013 version Office 365 ProPlus is no longer available for installation with an Office 365 subscription. Microsoft will no longer push any updates to Office 2013 suite of applications - complete details.

When a calendar is printed in Outlook 2013, either the current day, week, or calendar month is printed. You can print specific dates by using the Date Navigator

Printing in Microsoft Outlook 2013 is the same in Mail, Calendar, or any other folders — all printing settings and functions are found in the Microsoft Office Backstage view. Click the File tab to open the Backstage view.

When you click Print in the Backstage view, the Preview Pane appears automatically to help you choose the settings and options that you want.


  1. Click an item or folder in Outlook that you want to print.
  2. Click the File tab.
  3. Click Print.

    print button

  4. Do one of the following:
    • Click Print.
    • Select the styles and options that you want.
      • Under Settings, click the style that you want. A preview is shown in the Preview Pane, unless you are printing multiple items. In this case, you are prompted to click Preview in the Preview Pane. When you are ready to print, click Print.

        printer options screen

      • To change the font, heading, or other style settings, under Printer, click Print Options, and then on the Print dialog box, under Print style, click Define Styles. Click Print.
      • If you want to print specific pages or sets of pages, under Printer, click Print Options, and then on the Print dialog box, under Print range, click the options that you want. Click Print.

        print style options

Important: To print a list of messages, contacts, or tasks, review the following Microsoft document.

 Note    For troubleshooting help with your printer, refer to the printer’s owner manual or go to the printer manufacturer’s website.

For information on printing attendee information, see the following article: Print or copy the meeting attendee list.

Keywords:microsoft office 365 event appointment schedule scheduling outlook 2013 calendars printing o365   Doc ID:31171
Owner:Ara M.Group:Office 365
Created:2013-06-25 10:59 CSTUpdated:2017-06-08 12:23 CST
Sites:DoIT Help Desk, DoIT Tech Store, Office 365, UW Platteville
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