Office 365 (Outlook 2010) - Using the Scheduling Assistant
A meeting is an appointment that includes other people and can include resources such as conference rooms. Responses to your meeting requests appear in your Inbox.
Using the Scheduling Assistant
The Scheduling Assistant will help you determine when all participants are available for a meeting.
- In the Meeting dialog window, click on the Scheduling Assistant button (found in the Meeting tab in the Show section).
- This will show the invited attendees, as well as when they are busy, out of the office or available. Click a row under the All Attendees column to add additional participants.
- Click on a block of time when all participants are free. You can adjust the green and red start/end times by clicking and dragging them left or right.
Tip: You can also click on one of the Suggested Times on the right panel.
Appointment color indicators are as follows:
- Blue: The time is marked as busy.
- Blue and White Striped: The marked time is scheduled with tentative appointments.
- Purple: The time is marked as out of office.
- Black and White Striped: Outlook has no information for the time period marked. This most likely means that the attendee is not an Outlook/Exchange user within the UW-Madison Office 365 system/implementation.
- Click on the Appointment button on the Ribbon to return to your appointment window (found in the Meeting tab in the Show section).
- Click Send to send your invitation.