AM - FA/AS/LI (Unclassified) Leave Report

This procedure will take you through the process of generating a Faculty/Academic Staff/Limited Appointment (FA/AS/LI) (Unclassified) Leave Report

Procedure At-a-Glance

Category: Absence Management Reporting
Audience: Payroll Coordinators, Management, Service Center
Navigation: UW Absence Management Reports > Unclassified Leave Report
Jump to Procedure Steps (below)
Jump to Related Policies/Job Aids (below)

General Description

The FA/AS/LI (Unclassified) Leave Report is system generated at the end of each month and sent out to the employee's portal. The report is filled out by the employee to report their time for that month. The report can be run ad hoc in case that the employees are unable to access their portal, or if there is some error on the report (for example: missing details for the ALRA eligibility). 

Process Inputs

  • Run Control ID: Existing or New
  • Report Request Parameters  
    • Calendar ID: The Calendar Group ID would generate a report only for the specified pay period. You can search and select the calendar ID by clicking on the
    • Pay Group: Select the pay group far which the report is to be run. You can search and select the pay group by clicking on the icon.png  icon.
    • Department: Enter the details for running the report at a department level. You can search and select the department by clicking on the  icon.png  icon.
    • Hard Copy (Madison Only):This option is available only for the Madison campus. Check the box if you want a copy of the report with the employee's campus address printed on the back so it can be sent through campus mail.
    • Process from Employee List: This feature allows for the report to be run for specific employees only and not the whole department. Check the box and then enter the employee ID in the box. If the Empl ID is not known then it can be searched by clicking on the  Icon.png  icon.

    Process Outputs

    • Type of outputs available: Email, File, Printer, or Web
    • Formats available for output: CSV, HP, HTM, LP, OTHER, PDF, PS, or SPF
    • Fields on PDF report include: Name, Employee ID, Leave report for, Title, Type, Department, Empl Rcd., FTE, Pay basis, Date, Vacation, Sick Leave, Personal Holiday, ALRA, Legal Holiday, Total Hours, ALRA Eligibility (only once a year), Employee Signature, Supervisor/Approving Authority Signature.

      Procedure Steps

      To perform this procedure, please follow these steps:

      1. Navigate to UW Absence Management Reports > Unclassified Leave Report
      2. If you have never created a Run Control ID:
        • Click Add a New Value and enter a run control ID (this can be your initials, name, or any other identifier you choose) and click Add button.


           3.  If you have created a Run Control ID:
      • Either enter your Run Control ID and click Search or
      • Click Search and select your Run Control ID

      unclassified leave report

      4.  Enter parameters for the FA/AS/LI (Unclassified) Leave Report. Then click "RUN" to proceed.


      5.  On the Process Scheduler Request page, make sure the check box is selected. Then click OK. You will return back to the original screen.

      process scheduler

      6.  Click on the Process Monitor link to view the status of your report. This directs you to the Process List screen.

      process monitor

      7.  On this screen, look for your process instance and click "Details" when Run Status reads "Success" and Distribution Status reads "Posted". Click the yellow refresh button until it is successfully posted.

      process list

      8.  On Process Details screen, click on the View Log/Trace hyperlink to check the output file.

      process detail

      9.  Locate the File List and find the PDF and excel file to view the FA/AS/LI (unclassified) leave report.

      view log

      10.  The following is a Blank sample of the PDF version of "Unclassified Leave Report" for reference.

      blank report

      11.  The report generated can be saved on a local computer or it can also be retrieved from the HRS at a later time.

      Related Policies, Job Aids and Forms

      Related Policies

    • The University of Wisconsin System UNCLASSIFIED PERSONNEL GUIDELINE #9
    • The University of Wisconsin System UNCLASSIFIED PERSONNEL GUIDELINE #10

    • Related Job Aids
    • N/A

    • Related Forms
    • N/A

    • Keywords:Absence Management Reporting, AM, Unclassified, Unclassified Leave Report   Doc ID:31546
      Owner:Sandy R.Group:Human Resource System (HRS)
      Created:2013-07-11 10:18 CDTUpdated:2016-06-24 09:43 CDT
      Sites:Human Resource System (HRS)
      Feedback:  1   2