Office 365 (Outlook 2010) - Open another person's Calendar

This document will go through the process of opening another person's calendar.

When another individual shares their calendar with you, you will receive an email. When using Outlook 2013 or Outlook 2010, you can view the message and click the Open this Calendar within the top left corner of the email message. If you are having trouble viewing this email or opening the calendar from the email, you can follow the steps provided below to open the calendar manually.

Open another person's Calendar in Outlook 2013 or Outlook 2010

  1. Within Outlook, click Calendar.
  2. Next, click Home tab.
  3. In the Manage Calendars group, click Open Calendar.

    Manage Calendars group

  4. Select Open Shared Calendar... from within the drop-down menu.

    Manage Calendars - open shared calendar

  5. Type a name in the Name box, or click Name to select a name from the Global Address Book. This does not search against your personal contact list.

Important: If you receive the error "The folder you selected is not available", use the following steps to open the calendar:

  • Right-click on "My Calendars" within the calendar folder listing.
  • Select Add Calendar | Open Shared Calendar...
  • Type a name in the Name box, or click Name to select a name from the Global Address Book.

Additional Notes

The shared Calendar appears next to any calendar that is already in the view.

After you access a shared Calendar for the first time, the Calendar is added to the Folder Pane (Folder Pane: The column on the left side of the Outlook window that contains folders for each view, such as Mail or Calendar. Click a folder to show the items in the folder. Formerly the Navigation Pane in earlier releases.). The next time that you want to view the shared Calendar, you can click it in the Folder Pane.

If the other person whose Calendar you want to open hasn't granted you permission to view it, Outlook prompts you to ask the person for permission. If you click Yes, a sharing request email message opens automatically. The message requests the person to share his or her Calendar with you and also provides the option to share your default Calendar with him or her.

Tip: You can quickly schedule a meeting with people whose calendars you can view. Select multiple calendars, and then click Home. In the New group, click New Meeting, and then click New Meeting with All.

 Notes 

  • If the other person creates additional sub-calenders, they must share those calenders with you in order for you to view them. Otherwise, you can only view the person's default Calendar.
  • To remove a calendar from the Other Calendars list, right-click the calendar, and then click Delete Calendar.
  • The owner of the calendar items controls who can see the items and change them.

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See Also:




Keywords:microsoft o365 events sharing share delegates delegation permissions access rights subscribe subscribing   Doc ID:31771
Owner:Ara M.Group:Office 365
Created:2013-07-24 06:29 CDTUpdated:2016-06-21 11:06 CDT
Sites:DoIT Help Desk, DoIT Tech Store, Office 365
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