Office 365 (Outlook on the web) - Search for messages and people

You can search for messages and people in Outlook Web App by using the search window at the top of the item list in Mail and in People.

In this article


Searching in Mail

When you're in Mail, you can search for messages or people.

Important Search shows the first 30-50 matches. You can get up to 250 results by clicking Get more results, below the results.

To search in Mail:

  1. Select Outlook at the top of Outlook on the web.
  2. Refine your search by selecting one of the filters below the All box: AllUnreadTo me, or Flagged. The default filter is All.
    Filters

  3. Enter what you want to search for in the search box.

    Search Bar

  4. Select Enter or select the search icon search for support.
  5. Further refine your search by selecting the scope in the navigation pane. The default scope settings are In folders, From, Options and Date.

    Other Filters
  6. To clear your search results, select the discard icon discard next to the search box.

As soon as you start typing, Outlook on the web will show possible options to search for. Your previous searches will affect what appears in the suggestions box. Enter your search and then select Enter to begin. To use the suggestions, select a suggestion or use the arrow keys, and then select Enter to choose which search to use.

When you begin typing in the search box, the navigation window will change to show search options. By default, Include messages from is set to the current folder and Show these messages is set to All. You can change the scope of your search by selecting other options.

Select the Search contacts & directory link at the bottom of the suggestions to limit your search to your contacts and your organization's directory. When you select that link, Outlook on the web will switch to People.

You can also use Advanced Query Search, or AQS, to refine your searches. To use AQS, type a keyword followed by a colon, and then what to search for in the search box. For example, to find any message with a subject that contains "tomorrow", enter subject:tomorrow in the search box.

AQS keyword

Description

From

Searches the From field.

To

Searches the To field.

Cc

Searches the Cc field.

Bcc

Searches the Bcc field.

Participants

Searches the To, Cc, and Bcc fields.

Subject

Searches the subject.

Body or Content

Searches the message body.

Sent

Searches the date sent. You can search for a specific date or a range of dates separated by two dots (..). You can also search for relative dates: Today, tomorrow, yesterday, this week, next month, last week, past month. You can search for the day of the week or month of the year.

Important   Date searches must be entered in month/day/year format: MM/DD/YYYY.

Received

Searches for the date received. You can use the same search terms as for Sent.

Category

Searches the Category field.

Attachment

Searches for the specified attachment by title. For example, attachment:letter.doc will find any message with an attachment named letter.doc.

Has

Use has:flag to find items that are flagged.

Use has:attachment to find items that have one or more attachments.

When you use AQS, you can search on multiple search terms. When you enter multiple search terms, you can search on any, all, or an exact phrase.

  • Subject: product plan will find any message with "product" or "plan" in the subject.
  • Subject: (product plan) will find any message with both "product" and "plan" in the subject.
  • Subject: "product plan" will find any message with the phrase "product plan" in the subject.

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Searching in People

Any search in Mail will automatically give you the option to also search for People. Enter the name of the person, group, or resource you want to search for in the search box. and you will be brought an option to search in your Directory.

To search in People:

  1. Begin to enter the name of the person in the search area.
    Search Bar
  2. Refine your search by selecting one Search Directory
  3. To clear your search results, select the discard icon discard next to the search box.

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See Also:




Keywords:microsoft office o365 web client outlook web app help email calendaring overview messages searching owa attachments   Doc ID:31847
Owner:Ara M.Group:Office 365
Created:2013-07-25 10:38 CDTUpdated:2016-01-14 13:23 CDT
Sites:DoIT Help Desk, DoIT Tech Store, Office 365
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