Office 365 (Outlook 2011) - Find an e-mail message

You know you have an e-mail message somewhere, but you just can't locate it in Outlook. Don't worry -- with the many search options in Outlook for Mac, you can use a combination of different search criteria to find the information you're looking for.

  1. In the Navigation pane, click Mail.
  2. On the Edit menu, point to Find, and then click Outlook Items.

The Search tab appears.

  1. Define the scope of the search by clicking a scope button on the Search tab, such as Subfolders or All Mail.

    Mail Search tab, group 1

     Note    Other search criteria can be used. Some search criteria will require you to enter additional information.

  2. To modify your search by adding or removing criteria, use the "+" or "-" buttons manage your search.
  3. When you are done looking at the search results, on the Search tab, click Close.

    Search tab, Close


    • The available search criteria are specific to where you are within Outlook, such as Mail, Calendar, Contacts, Tasks, and Notes.
    • If you don't click Close, the Search tab remains active. The item list (item list: In the main Outlook window, the list of messages, contacts, tasks, or other items. By default, the item list is displayed vertically between the navigation pane and the reading pane.) continues to show the search results, even if you click another tab, such as the Home tab.
    • An Outlook search includes the file names of attachments but not the text inside attachments.
    • The keyboard shortcut for starting an advanced search is SHIFT + command + F.
    • To save a search as a Smart Folder, on the Search tab, click Save, and then enter a name for the Smart Folder.
    • To view the location (or path) of the message, go to this link.

Keywords:microsoft office 365 2011 client outlook app help email calendaring overview messages instant searching tasks filtering o365   Doc ID:31917
Owner:Ara M.Group:Office 365
Created:2013-07-29 15:11 CDTUpdated:2015-03-03 14:08 CDT
Sites:DoIT Help Desk, DoIT Tech Store, Office 365
Feedback:  0   3