Office 365 - View/Track Attendee Responses

When you create a meeting and invite people, you are a meeting organizer. As a meeting organizer, you can find out which attendees have accepted or declined your meeting request. You can also see who has not yet responded.

Important:

  • Any other user who has been granted full calendar details to the organizer's calendar will be able to view the status of attendees within any event. If you are an attendee, you cannot see the responses for other attendees within a meeting - you must either view the event from the organizer's or attendees calendar (which requires a minimum of full details to the calendar).
  • There is no way to view (date/time) when an attendee responded. The only option the organizer of the meeting has is to save the email notification received for each attendee.

To track the responses of your meeting's attendees in Outlook 2016/2013 for Windows

  1. Open Outlook.
  2. Go to "Calendar".
  3. Locate a meeting you created and open it.
  4. Click Tracking.
    • The Tracking button is located at the top of the window on the Meeting tab next to Appointment and Scheduling Assistant. Note that the Tracking button will not be visible unless you are the meeting organizer. If you are an invitee or if you are looking at an appointment rather than a meeting, you will not see the Tracking button.
  5. Your attendees and their responses are shown here.

Note: Unfortunately, when you look at the View Tracking Status tab, you'll see the responses shown as a table, but unfortunately it's not possible to sort or filter that list - so quickly picking out everyone who hasn't responded from a long list of invited people isn't so easy. Use these instructions to sort/filter the responses.

To track the responses of your meeting's attendees in Outlook on the web

  1. Log into Outlook on the web.
  2. Click Calendar on the left side of the window.
  3. Locate a meeting you created and open it.
  4. Click attendeee.

    meeting attendee tracking screen

  5. Your attendees and their responses are shown here.

More Information

When an attendee receives a meeting invitation, there are three options for accepting, tentatively accepting, or declining the invite. The three options are as follows:

  • Edit the Response Before Sending
  • Send the Response Now
  • Do Not Send a Response

Important: If the user accepts or declines a meeting invitation using the option, "Do Not Send a Response," then the Tracking section of the meeting will not reflect the user's response. In other words, it will appear as though the attendee has not responded even though the meeting has been accepted or declined.




Keywords:microsoft office o365 emails calendars contacts invites invitations attendees status accepted declined respond accept decline outlook 2016 2013 2010 on the web   Doc ID:32488
Owner:Ara M.Group:Office 365
Created:2013-08-01 12:56 CDTUpdated:2016-08-18 10:39 CDT
Sites:DoIT Help Desk, DoIT Tech Store, Office 365
Feedback:  17   13