Office 365 (Outlook on the web | Outlook for Windows/MacOS) - View/Track Attendee Responses

When you create a meeting and invite people, you are a meeting organizer. As a meeting organizer, you can find out which attendees have accepted or declined your meeting request. You can also see who has not yet responded.

Important:

Outlook on the web

  1. Log into Outlook on the web.
  2. Go to Calendar.
  3. Locate and open a meeting.
  4. Attendee responses are visible within this window.

Outlook for Windows

  1. Open Outlook.
  2. Go to "Calendar".
  3. Locate and open a meeting.
  4. At the top left area of the meeting window, you will see attendee responses:

    attendee responses

  5. To view specific responses, click Tracking menu option.
    • The Tracking menu selection will not be visible unless you are the meeting organizer. If you are an invitee or if you are looking at an appointment rather than a meeting, you will not see the Tracking option.

Note: Unfortunately, when you look at the View Tracking Status tab, you'll see the responses shown as a table, but unfortunately it's not possible to sort or filter that list - so quickly picking out everyone who hasn't responded from a long list of invited people isn't so easy. Use these instructions to sort/filter the responses.

Outlook for Mac

  1. Open Outlook.
  2. Go to "Calendar".
  3. Locate and open a meeting.
  4. Click Scheduling button within the ribbon.
  5. Attendee responses will be located next to each attendee.

More Information

When an attendee receives a meeting invitation, there are three options for accepting, tentatively accepting, or declining the invite. The three options are as follows: