Office 365 (Apple iCal/Calendar) - Subscribe to External Calendars/Office 365 ShareURL

Best Effort Support Only

This document contains instructions on using a non-Microsoft email client, such as Apple Mail or Thunderbird. Microsoft does not recommend these clients for use with Office 365, and there are often significant limitations in client functionality as a result.

Because of this, the DoIT Help Desk is only able to offer best effort support for these clients, and certain issues may require the use of a Microsoft client in order to be resolved. For more information on Office 365 client support, please see: Office 365 - Which clients/protocols will be supported?.

This document explains how to create a new calendar in Apple iCal (Mac OS 10.5-7) or Calendar (Mac OS 10.8).

Subscribe to External Calendars

There are many sources for calendar data one can subscribe to in iCal/Calendar (e.g., http://icalshare.com or the University of Wisconsin's web site of public events at the UW http://today.wisc.edu or Major League Baseball). These calendars are usually read-only, but give useful information. The events in them are overlaid with your other calendars. Important: Calendar subscriptions must end in .ics, .ical, .ifb, or .icalendar extensions.

To subscribe to an external calendar:

  1. From the menu bar select File -> New Calendar Subscription (for 10.8.x go to File -> Calendar -> Subscribe).
  2. Type or paste into the window the URL link for the calendar you wish to subscribe to and press Return. In the example, you see a link to the UW's today.wisc.edu events.
  3. A new window will appear. Type a name for this subscribed calendar and select as desired from among the options shown. Note that if you have iCloud enabled, iCloud will be an option for the where the subscribed calendar will go.

Subscribe to WiscCal ShareURL

Review the following documents to get a better understanding of ShareURL and the format required for each type:

Note: Any type of ShareURL can be used, even public ones. If a WiscCal user has sent to you a read-only ShareURL for their calendar, you can use the same process as above to subscribe to that ShareURL. If the ShareURL is for "All Calendar Data" it is an exact equivalent to granting Calendar Share -> Read privileges to someone from within the WiscMail web client. One difference is that the person sharing with you must send you the ShareURL directly; it will not be revealed from within any client. Features of the ShareURL include options to limit the information the share exposes (e.g., only events marked Show Date and Time Only or Private, etc., see the link above for more information).

To subscribe to a ShareURL:

  1. Copy the link itself (e.g., from the text of the email sent to you that notified you of the share or from the ShareURL menu).
  2. From the menu bar in iCal/Calendar select File -> New Calendar Subscription (for 10.8.x go to File -> Calendar -> Subscribe).
  3. Type or paste into the window in the ShareURL link for the calendar sent to you that you wish to subscribe to and press Return.
  4. A new window will appear. Type a name for this subscribed calendar and select as desired from among the options shown. Note that if you have iCloud enabled, iCloud will be an option for the where the subscribed calendar will go.



Keywords:microsoft office365 o365 shareurl share url shared calendaring calendars oracle events appointments agenda tasks apple macosx ical shareurl subscribing 10.5 10.6 10.7 10.8 mountain lion snow leopard o365   Doc ID:32576
Owner:Leah S.Group:DoIT Help Desk
Created:2013-08-06 16:15 CDTUpdated:2015-09-11 12:40 CDT
Sites:DoIT Help Desk, DoIT Tech Store, Office 365, UW-Milwaukee Help Desk
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