Office 365 (Apple iCal/Calendar) - Create Groups

Best Effort Support Only

This document contains instructions on using a non-Microsoft email client, such as Apple Mail or Thunderbird. Microsoft does not recommend these clients for use with Office 365, and there are often significant limitations in client functionality as a result.

Because of this, the DoIT Help Desk is only able to offer best effort support for these clients, and certain issues may require the use of a Microsoft client in order to be resolved. For more information on Office 365 client support, please see: Office 365 - Which clients/protocols will be supported?.

This document explains how to create groups with Apple iCal (Mac OS 10.5-7) or Calendar (Mac OS 10.8-9).

Create Groups

Apple iCal/Calendar provides no mechanism for creating, modifying, or deleting groups. However, one can use the Address Book application (called Contacts in OS 10.8-9) to create groups from entries in one's local address books. If one has added the UW White Pages directory as an address book (see this KB doc for how to do that), one can use it to search for UW people, add them to a local address book, and create groups with them. These groups can then be used for event invitations (see this KB doc for how to do that).

To create a group in the Address Book or Contacts application:

  • Open the Address Book or Contacts application (you can do this from within iCal/Calendar--from the menu bar select Window -> Address Book or Contacts).
  • If necessary, search for UW-affiliated individuals by selecting the entry you have for the White Pages under Directories as the directory to search.

    Directories

  • In the Search field at the top right, type your search terms.
  • A results list is displayed. Click and drag the item in the search results you want over to an address book under the section On My Mac. It may be useful to have a separate address book for UW affiliated people, e.g., UW People into which you can put the search results.

    OnMyMac

  • From the menu bar select File -> New Group.

    FileNewGroup

  • Select a set of entries in an address book (use CMD-Click to select more than one) and Click-and-Drag the set to the group address book.

    Entry

  • Alternatively, you can select multiple entires, then to create a group for them, from the menubar select File -> New Group from Selection, then type a name in the field that is displayed.

    NewGroupFromSelection




Keywords:microsoft office365 o365 calendaring calendars oracle apple mac osx ical Create Groups 10.5 10.6 10.7 10.8 10.9 mountain lion snow leopard mavericks o365 contacts address book   Doc ID:32577
Owner:Leah S.Group:DoIT Help Desk
Created:2013-08-06 16:47 CDTUpdated:2015-09-11 12:40 CDT
Sites:DoIT Help Desk, DoIT Tech Store, Office 365, UW-Milwaukee Help Desk
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