Office 365 (Outlook 2011) - Edit a rule

You can edit individual rules, delete rules, and change the order in which rules are run. Also, if you want to stop a rule from running without deleting the rule, you can turn off the rule.

  1. On the Tools menu, click Rules.
  2. In the left pane of the Rules dialog box, click the account type for the rule that you want to edit. Your Office 365 account will be listed under "Exchange Server". Make sure this account is selected before continuing.
  3. Do any of the following:


    Do this

    Edit or rename a rule

    Double-click the rule, and then make the changes that you want.

    Turn off a rule

    Clear the Enabled check box next to the rule.

    Delete a rule

    Click the rule, and then click Delete  Delete.

    Change the order in which the rules are run

    Click a rule, and then click Move up or Move down  Move Up and Move Down arrows.

    Note   Rules run in the order in which they appear in the list. The rule at the top of the list runs first.


  • Rules saved on the Exchange server are always run before rules saved on your computer. To create or edit rules based on the Exchange server, you must have a Office 365/Microsoft Exchange account (Microsoft Exchange account: An account managed by Microsoft Exchange Server. Microsoft Exchange accounts are used by organizations with many users. They make it possible to synchronize e-mail, calendars, and contacts between multiple computers.) managed by Microsoft Exchange Server 2010 or later. For more information, see Server-based rules versus On My Computer rules.

  • If you have an Exchange account, some rules that were created in Outlook for Windows or Outlook on the web may not be editable in Outlook for Mac. To edit these rules, use Outlook for Windows or Outlook on the web.

Additional resources

The rule I created does not work

See Also:

Keywords:microsoft office o365 2011 client outlook help mail calendaring overview messages searching rules filters edit delete filtering inbox   Doc ID:32602
Owner:Ara M.Group:Office 365
Created:2013-08-07 16:09 CDTUpdated:2015-11-17 13:33 CDT
Sites:DoIT Help Desk, DoIT Tech Store, Office 365
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