Office 365 (Apple iCal/Calendar) - Check Availability
This document contains instructions on using a non-Microsoft email client, such as Apple Mail or Thunderbird. Microsoft does not recommend these clients for use with Office 365, and there are often significant limitations in client functionality as a result. Because of this, the DoIT Help Desk is only able to offer best effort support for these clients, and certain issues may require the use of a Microsoft client in order to be resolved. For more information on Office 365 client support, please see: Office 365 - Which clients/protocols will be supported?.
Best Effort Support Only
This document explains how to create a new calendar in Apple iCal (Mac OS 10.5-7) or Calendar (Mac OS 10.8).
You can check the availability of people who use WiscCal in order to find the best meeting time for everyone. Please refer to this KB doc for inviting WiscCal attendees. This will only work for events that are part of your configured WiscCal calendar, that is, in order for check availability to work in iCal, the event calendar needs to be set to the WiscCal calendar. Local calendars will not check availability with the WiscCal server.
In iCal/Calendar, double-click the event to which you want to invite people and the Info window will open (or from the menubar select Edit -> Edit Event or Get Info). To see the availability of your guests:
- Click Available Meeting Times. In the Availability panel, the hours of the day when each invitee is unavailable are shaded in gray next to the person's name. The meeting you're proposing appears as a colored block. Times when all invitees are available are shown in dimmed color blocks.
- Drag the meeting block backward or forward to find a time when all invitees are available.
- Click the Forward and Backward arrows on either side of the date at the top of the window to see invitees' availability for the following or previous day.
- To have iCal show you the next time all invitees are available, click Next Available Time.
- When you find the best time, click Done. In the calendar view, your meeting moves to the time you selected.
- When you're ready to invite the guests, click Send.